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Administrative Assistant

3 days ago

Burnaby, Canada Total Site Services Ltd. Full time

**job requirements**

**Education**

  • Secondary (high) school graduation certificate

**Experience**

  • 1 year to less than 2 years

**Tasks**

  • Arrange and co-ordinate seminars, conferences, etc.
  • Supervise other workers
  • Train other workers
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents

**Computer and technology knowledge**

  • Google Docs
  • MS Access
  • MS Excel
  • MS Office
  • MS PowerPoint
  • MS Word
  • MS Windows

**Work conditions and physical capabilities**

  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail

**Personal suitability**

  • Ability to multitask
  • Accurate
  • Client focus
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Reliability
  • Team player

**how to apply**

**By mail**

  • Room 277 - 5489 Byrne Road
  • Burnaby
  • British Columbia
  • V5J 3J1