Executive Assistant to The CEO

**About Us**

At Focal Point, we believe that clarity drives success. As a global leader in business coaching, we help entrepreneurs, executives, and business owners rediscover their focus, elevate their performance, and achieve meaningful growth.

Our franchise system connects clients with world-class coaches who bring clarity to complexity and turn goals into results. Rooted in integrity, accountability, and continuous improvement, we’re a collaborative team that supports over 250 coaches worldwide, and we’re growing fast.

As we expand our global presence, we’re looking for a confident, detail-driven professional who can help our CEO stay one step ahead every day.

**About the Role**

We’re seeking a **strategic and proactive Executive Assistant** to serve as the right-hand to our CEO. This is more than a support role; it’s an opportunity to work at the heart of a fast-moving organization and help shape how it operates.

You’ll coordinate priorities, manage communication, and bring structure to a dynamic, entrepreneurial environment. If you thrive on initiative, stay cool under pressure, and naturally anticipate what’s needed next, you’ll be an incredible fit.

This is a full-time, in-office position based in Burnaby, BC, working closely with the CEO and leadership team.

**You Might Be a Fit If You**:

- Take initiative instinctively; you see what needs to happen and make it happen.
- Love creating structure, systems, and clarity for fast-paced leaders.
- Communicate with professionalism and confidence at all levels.
- Can handle competing priorities without losing focus or calm.
- Bring both big-picture thinking and exceptional attention to detail.

**Key Responsibilities**:
**Executive Support**
- Manage and optimize the CEO’s calendar, schedule, and communications.
- Anticipate needs; preparing meeting materials, summaries, and follow-up actions.
- Coordinate office events, leadership meetings, and special projects.
- Handle confidential information with discretion and professionalism.

**Operational Coordination**
- Build and maintain systems that improve organization and efficiency.
- Track project deliverables, decisions, and priorities across departments.
- Manage travel logistics, itineraries, and expense reporting.
- Collaborate with sales, marketing, customer support, and operations teams to align on company priorities.

**Strategic Partnership**
- Understand the CEO’s goals and help focus time and energy on what matters most.
- Identify opportunities to streamline or delegate work.
- Act as a communication bridge between the CEO, team members, and partners.
- Prepare concise reports, notes, and action summaries after key meetings.
- Maintain strategic objectives, updates, deliverable directives, and notes for the Senior Leadership team.

**Qualifications**
- 4-6 years supporting a senior executive or business owner in a fast-paced environment.
- Excellent written and verbal communication skills; confident, tactful, and adaptable.
- Highly organized with exceptional follow-through and prioritization skills.
- Advanced proficiency in Microsoft 365 (Outlook, Excel, PowerPoint, Word), Zoom, and Google Workspace.
- Ability to create structure in an evolving, growth-stage company.

**Nice to Have**
- Experience supporting a visionary, high-energy leader.
- Background in professional services, franchising, or small business operations.
- Familiarity with Apple OS and modern productivity apps.

**Why You’ll Love Working Here**
At Focal Point, we do meaningful work with driven, collaborative people who care about results. You’ll work directly with the CEO and senior leadership team, gaining insight into executive decision-making and helping shape the operational heartbeat of a company that’s scaling globally.

We value initiative, clarity, and creative problem-solving, and we celebrate individuals who take ownership and continually improve things every day.

We offer:

- Salary: $65,000 - $78,000 CAD (based on experience)
- Comprehensive benefits package
- Paid vacation and professional development opportunities
- A growth-focused, collaborative work environment that rewards initiative

**How to Apply**

This is your chance to make an impact at a company built on clarity, integrity, and growth; and to work alongside a leader who moves fast and values people who do the same.

Pay: $65,000.00-$78,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Paid time off
- Vision care

Work Location: In person

Application deadline: 2025-11-17