Administrative Assistant

1 week ago

Hamilton, Canada QSL Canada inc. Full time

Founded over 40 years ago, **QSL is a key supply chain player** in port terminal operations, stevedoring, marine services, logistics and transport throughout North America.

QSL operates over 50 marine terminals and has more than 2,000 employees. Our success is fueled by a team of passionate people who take pride in innovating and excelling in their work to meet the specific needs of our customers.

**Choose a large-scale organization that thrives on excellence and innovation, **that considers its employees as part of the family and that promotes values such as respect, loyalty, team spirit and fun in the workplace. If you want to surpass yourself and make a difference in your community, you have come to the right place.

**ADMINISTRATIVE ASSISTANT**

Hamilton Marine Terminal

Reporting to the Terminal Manager, you will be playing a key role in the administrative processes required to support our marine terminal operations. You will be responsible for administrative processes in the areas of human resources (time sheets, on-boarding, training), operations (activity reports, operations meetings) and accounting (billing, accounts payable). You will be working closely with the management team and the administrative team members to meet administrative requirements.

**Main responsibilities**:

- Coordinates payroll preparation, applies validation procedures of time entries and answer questions relative to payroll
- Processes data entry relative to vessel and terminal operations and generates various operational reports, records and maintains activity reports
- Keeps up to date operational documents
- Processes and follows up with payment of invoices and assists in billing processes
- Organizes internal meetings
- Initiates purchase requests and follow up on reception and payment

**Required profile**:

- College degree in administration or any other related discipline
- Minimum of 5 years of experience in administrative support
- Customer focus
- Planning and organizing skills
- Detail oriented
- Technologically savvy with practical experience in using various softwares

JOIN A PASSIONATE TEAM

**Benefits**:

- Dental care
- Extended health care
- RRSP match

Schedule:

- Day shift

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