Administrative Assistant

**Are you interested in being a part of healthcare improvement? Do you enjoy working on complex, meaningful projects?**

The Health Quality Council of Alberta is a provincial agency that brings together patients, families, and our partners from across healthcare and academia to inspire improvement in patient safety, person‐centred care, and health service quality.

Job summary

In this role, you will provide a wide variety of administrative support. You will support a variety of HQCA team members with project management, including calendar management, virtual and in-person meeting logistics and note taking, documentation preparation and formatting, various correspondence and communications, expense claims, etc. Helping others is your mantra; you will support other administrators in the office, as needed, whether it is stocking office supplies or organizing courier deliveries.

You will play a key role in:
**Document production and management**
- Format documents, reports, and presentations using the Microsoft Office suite of tools and following HQCA publication standards.
- Maintain electronic and hardcopy documentation including collection, filing, storage, recording, and maintenance.
- Track action items and issue logs.
- Create and submit expense claims as per HQCA policy.

**Meeting management**
- Provide calendar management by coordinating with internal and external stakeholders to schedule meetings virtually and in-person.
- Provide all meeting management functions including the arrangement of in-person and virtual meetings, creating agendas, taking minutes, and coordinating required documents for meeting attendees.
- Coordinate in-person and virtual meeting logistics, including technical support with Zoom, Teams, and meeting room equipment.

What do we need from you?
- You are a **people-oriented, detailed, resourceful, and proactive** professional.
- You will work with confidential information, which requires you to always maintain confidentiality and professionalism.
- Collaboration and teamwork are essential to the success of the project.
- High School Diploma is the minimum; post-secondary certificate or diploma in office administration is preferred.
- **5+ years’** office administration experience in a broad range of administrative functions.
- **Advanced** **expertise** in Word, Excel, PowerPoint, Outlook, Adobe Acrobat, SharePoint, Teams, and Zoom.

This position is located in Calgary, Alberta and includes a hybrid work environment: three days in the office (mandatory).

**Compensation**

We offer a competitive salary and comprehensive benefits.

The HQCA is dedicated to developing a supportive and inclusive workplace and we are committed to building an environment that represents a variety of backgrounds, cultures, perspectives, and skills, which reflect the people we serve.

**About the Health Quality Council of Alberta**

The Health Quality Council of Alberta is a provincial agency that brings together patients, families, and our partners from across healthcare and academia to inspire improvement in patient safety, person-centred care, and health service quality. We assess and study the healthcare system, identify effective practices, and engage with Albertans to gather information about their experiences. Our responsibilities are outlined in the _Health Quality Council of Alberta Act._

**Job Types**: Full-time, Permanent

Pay: $15.30-$28.95 per hour

**Benefits**:

- Company events
- Dental care
- Extended health care
- Paid time off
- Wellness program
- Work from home

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Language**:

- Mandarin (preferred)

Work Location: In person

Application deadline: 2025-06-12