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Executive Assistant

2 weeks ago

London, Canada Ross Towng and Transportation Services Inc. Full time

Executive Assistant:
Position Overview

Provide support to the Vice President in organizing his daily and monthly tasks as needed. Provide the Admin team with support through training and engagement of the team to ensure the team can complete their tasks in a timely and professional way, all while maintaining the company’s standards and philosophies. A high level of accuracy and time management are required to ensure success at this position.

Essential Job Functions

Executive Assistant:

- All admin tasks in the absence of Management
- Assist with special/quarterly projects
- Designing and producing complex documents, reports, and misc. templates in conjunction with Operations team
- Keep all records of employees up to date
- Vehicle plates and permits submitted on time and updated in computer and trucks.
- Provide coordination, monitoring, and communication of projects and programs managed by C
- Following up with internal and external contacts, including vendors, colleagues, clients, and customers to ensure we’re meeting deadlines & projects are staying on track.
- Process new hire paperwork.
- Run employee’s driver license every 3 months.
- Making sure our customers have the required Insurance info needed, for us to operate for them.
- Weekly communication and sit down with accounting to make sure everything is up to date and submitted when need be.
- Help with preparation of year end.
- Driver training program and certification kept up to date

**Job Types**: Full-time, Permanent

Pay: $25.00-$29.49 per hour

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Life insurance
- On-site parking
- RRSP match

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday
- Weekend availability

Ability to commute/relocate:

- London, ON: reliably commute or plan to relocate before starting work (required)

Work Location: In person