Executive Assistant to The Principal

1 week ago

Vancouver, Canada Virgin Hickman Full time

Virgin Hickman is a downtown Vancouver-based law firm focused on civil litigation and family law. We are currently seeking an experienced Executive Assistant to the Principal to join our team.

**Responsibilities**:

- Provide comprehensive calendar management and meeting coordination for business and non-business related matters including internal firm meetings, one on one and mentorship for the Principal
- Provide comprehensive administrative support to the Principal, including manage client communication and correspondence (answer and direct calls, send correspondence, meet and greet clients in and efficient, professional and friendly manner)
- Anticipate the needs of the Principal, ensuring they are prepared and briefed in advance of meetings and appointments
- Plan and coordinate internal and external meetings on behalf of the Principal, including invitations, agendas, materials, meeting rooms, technical requirements, translators as required, etc.
- Work collaboratively with the legal administrative assistants and other support teams to ensure inclusion in communication where matters and calendar scheduling are relevant to other lawyers and staff
- Assemble and prepare documents, briefs, and support materials for meetings
- Liaise between the COO, HR Business Partner and designated paralegal and managers
- Handle information with an extremely high degree of sensitivity and confidentiality
- 3 to 5 years EA experience. Law firm experience nice to have especially in areas such as insurance defense, civil litigation, family law, and estate litigation
- Ability to excel in a fast-paced environment
- Strong communication skills, both written and verbal
- Exceptional organizational skill

Why work with us

At Virgin Hickman, we know that our professionals could not continue to exceed our clients’ expectations without the capability, commitment, and professionalism of our team members. We value hard work and dedication to the team, which is rewarded by offering an annual education and tuition reimbursement, competitive salaries, the opportunity to continue working in a hybrid model, a generous extended health benefits package and numerous opportunities for personal and professional growth.

Our extended health benefit package includes, but is not limited to, 100% paid extended health and dental benefits, as well as access to a substantial flexible spending account (Health/Lifestyle/RRSP), personal days, monetary incentive for employee referrals and an employee assistance program.

Virgin Hickman has a collaborative, team environment where we value individual experience, exceptional communication skills, and the ability to adapt and excel in a fast-paced environment. We thrive on an engaging culture which acknowledges hard work and dedicated people. We believe our success is built on our diverse workplace with individuals unique backgrounds, qualities and characteristics. We are an Equal Opportunity Employer and we foster a work environment that's inclusive as well as diverse, where our people can be themselves.

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