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Office Administrator

2 weeks ago

Burlington, Canada Burlington Baptist Church Full time

**Overview**

The purpose of this role is to provide administrative assistance to the overall operation of the church. This is a part-time position based on 16 hours per week.

**Scope**

The Office Administrator is responsible to the Minister of the Church for day-to-day work flow and accountable to the Chair of the Property and Finance Team for all other aspects of the job.

**Responsibilities**

**General Office Duties**:

- As a staff member at Burlington Baptist Church, promote the values of the church as a welcoming, inclusive, and affirming church.
- Provide front-line reception, telephone and electronic mail support to Minister/Team Chairs.
- Receive visitors and direct them to resources available in the church and community.
- Provide administrative support to church volunteers and/or direct to the appropriate team.
- Support the minister by preparing, proofing, printing and distributing bulletins for all services including funerals. Provide other secretarial/clerical duties as required.
- Maintain team minutes in electronic format. Support Team chairs with mailings, ticket/flyer preparation, announcements for Sunday bulletin, room bookings, correspondence preparation, etc. Keep P&F maintenance manual up-to-date. Initiate process of renewal of music licenses with music director in December. Remind P&F of the annual fire inspection in October.
- Maintain electronic calendar: schedule of rentals, meetings, events, etc. Post updated events on calendar in the hall and on the website weekly.
- Maintain and order office supplies as needed for office, staff and committees.
- Compile and print Annual and Semi-annual Reports provided by Team Chairs and others in preparation for congregational meetings held on the fourth Sunday of April and November. Collate copies for meetings and distribute electronic copies and hardcopies, as appropriate.
- Update an electronic contact list of members, staff, janitor, vendors, rental, etc. Monitor the on-line members directory and provide assistance to members, as needed, to change and update information. Provide hard copies as appropriate.
- Post Sunday bulletins, weekly calendar and other announcements to website.
- Update electronic sign message using software on laptop, weekly or as needed.
- Secure all monies brought to the church for various reasons in a locked cabinet. Assist with the preparation of biweekly deposits as needed.
- Maintain office procedure manual (Blue Binder), key box and binder (locked file cabinet) and issue keys to new committee members.
- Replenish brochures and maintain organization of bulletin boards.

**Rental Coordinator**:

- Report necessary repairs in facility and concerns to Chair of P&F and arrange service calls as requested.

**Maintenance of Office Equipment**:

- Maintain photocopier/colour printer/scanner/fax by installing toner and paper when necessary and ensuring regular maintenance by service representative
- Maintain office laptop and storage. Contact Cogeco or P&F representative for router issues and WIFI.
- Monitor the seven security cameras and report issues to the Chair of P&F
- Update electronic sign using software on laptop.

**Qualifications and Education Requirements**
- College degree in office administration preferred or comparable experience.
- Personal Christian faith.
- Commitment to the purpose and mission of the Christian Church and, specifically, to the core values and vision for Burlington Baptist Church.

**Preferred Skills**
- proven experience in the areas of office administration
- ability to multi-task in a busy church environment
- ability to prioritize work-flow and use self-directed learning for new skills
- ability to develop relational skills with people of all ages
- values community, with the ability to work and cooperate within team ministry
- good oral and written communication skills
- proficiency with Microsoft Office, Google Workspace, worship software, A/V technology and live-streaming

**Job Type**: Part-time

Pay: $17.20-$18.00 per hour

Expected hours: 16 per week

Flexible language requirement:

- French not required

Schedule:

- 4 hour shift

Application question(s):

- Would you be willing to take a skills test?

Work Location: In person

Application deadline: 2024-10-21
Expected start date: 2024-11-05