Administrative Assistant

3 days ago

Headingley, Canada Matix Lumber Inc. Full time

Matix Lumber Inc. is a family and locally owned and operated professional building supply centre that provides for all of your building needs. We are a building supply and project centre providing project providing contractors and do-it yourself builders with the tools, materials, design, and construction services to support projects of any scale.

Matix Lumber services all sectors of the building industry and offer a comprehensive selection of quality lumber and building materials manufactured by North America’s leading producers. We provide contractors, avid builders DIYers, and community leaders the tools, construction service, and design expertise to support residential and commercial projects - from start to finish.

We believe in building collaborative, mutually beneficial relationships with everyone we work with and have been able to achieve this through our industry experience, sound project execution, and visionary thinking.

- Maintaining and proactively organizing complex calendars, organizing meetings and conference calls, ensuring the SMT has all the relevant information prior to meetings.
- Completing expense reports and coordinating with team on expenses and invoice approvals.
- The composition and/or preparation of presentations such as memorandums, correspondence, financial proposals / reports, etc..

- Planning events and meetings.
- Assist with maintaining safety compliance documentation and records, including accident reports, safety audits, and training logs.
- Ordering supplies as well as maintaining and managing the boardroom and common areas.
- The ability to greet visitors, answer phone calls, and direct inquiries to the appropriate departments.
- Act as a back-up to other Administrative Assistants in the company
- Other duties as assigned.

- A post-Secondary Diploma in Business Administration (or relevant discipline) and/or a combination of education and experience.
- 3-5 years' experience in an Administrative Assistant role.
- Previous experience supporting Executive teams is preferred.
- Ability to uphold protocol, professionalism and confidentiality always.
- Strong knowledge of office procedures and practices.
- Proficient with MS Office (e.g., Outlook, Word, Excel, PowerPoint).
- Resourceful and flexible.
- Proven organizational and time management skills.
- Good problem-solving skills and the ability to make the necessary decisions to move work forward.
- Able to work efficiently as a part of a team as well as independently.
- High level of critical and logical thinking, analysis, and/or reasoning to identify underlying principles, reasons, or facts.
- Able to work well under pressure.
- Ability to meet set deadlines.
- Strong time management and prioritizing skills.
- Strong attention to detail in all areas of work.

Ability to provide excellent internal customer service to other departments in the Company, and being able to follow up on requests, either in person or remotely when required.

Our employees enjoy a full range of health benefits and other Company perks including benefits, store discount, tuition reimbursement, and much more.

  • Administrative Assistant

    1 week ago

    Headingley, Canada Rocke Developments Full time

    Administrative AssistantROCKE Developments | Winnipeg, MBFull-Time | In-OfficeROCKE Developments is a growing real estate development and construction company known for creating high-quality projects and delivering exceptional client experiences. We're looking for a motivated, detail-oriented Administrative Assistant who takes pride in professionalism, clear...

  • Administrative Assistant

    22 hours ago

    Headingley, Canada Rocke Developments Full time

    Administrative AssistantROCKE Developments | Winnipeg, MBFull-Time Term Position | In-OfficeROCKE Developments is a growing real estate development and construction company known for creating high-quality projects and delivering exceptional client experiences. We're looking for a motivated, detail-oriented Administrative Assistant who takes pride in...

  • Administrative Assistant and Receptionist

    1 week ago

    Headingley, Canada B. Rocke Landscaping Full time

    We’re Hiring: Administrative Assistant & Phone Sales Coordinator Location: Winnipeg, MB | Full-Time Position Company: B. Rocke Landscaping & ROCKE Developments Do you love connecting with people, asking smart questions, and making things happen? Are you organized, upbeat, and confident on the phone? If that sounds like you—we want to meet...

  • Part-time Bookkeeper

    1 week ago

    Headingley, Canada Grizzly Trucks Winnipeg Full time

    **Join Our Team: Part-Time Bookkeeper/Admin Assistant + Work from Home/Hybrid** **Who We Are**: - Apex Customs Limited_ is a start-up that has been around for 1.5 years. But we are more than just a custom wheel shop; we're a community hub for automotive enthusiasts. Located on the west Winnipeg Perimeter, we specialize in custom car modifications,...

  • Office Administrator

    2 days ago

    Headingley, Canada Classic Trailers Full time

    Situated in Headingley, Manitoba, Classic Trailer Sales is the top-notch, full-service RV dealer with the down home country attitude. Come join the Classic family and help us prepare our customers for the upcoming camping season. This is a seasonal position that is part time (20 hours per week) September - April and full time (40 hours per week) May -...

  • Receptionist/administrator

    1 week ago

    Headingley, Canada Pioneer Window and Door Mfg. Ltd. Full time

    Pioneer Window & Door Mfg. is a mid-sized, Winnipeg based business that provides product and service to the immediate area for all commercial and residential glass needs. This growing company is currently seeking a Receptionist/Administrative Assistant. The Receptionist/Administrative Assistant performs administrative and office support activities for...

  • Office Administrator

    2 days ago

    Headingley, Canada McMunn & Yates Building Supplies Full time

    McMunn & Yates Building Supplies Ltd., a COR certified leading supplier of building materials and construction products, is proud to be 100% Canadian owned and operated since 1971. McMunn & Yates is committed to and believes in hometown values and doing business with our friends and neighbors. Our staff help us to provide the best customer service...

  • Bookkeeper & Administrative Assistant

    1 day ago

    Headingley, Canada Superb Construction Group Full time

    **About SCG** At SCG, we are a project-based, team-focused, and customer-minded company. Working with network service providers, we build fiber-optic network infrastructure that connects communities around the globe. Family owned since 1995 we are committed to fair treatment and respect for all of our team. **Role Overview** - Bookkeeping duties including...

  • Assistant Controller

    1 day ago

    Headingley, Canada F. H. Black & Company CPA Inc. Full time

    Our client, a large scale commercial plumbing business in Headingly, Manitoba is hiring! We are looking for an Assistant Controller, a key position in the organization, to join the team. Reporting directly to the President, this unique role of approximately 70% accounting and 30% office administration will be a great opportunity for someone with these...

  • Office Administrator/receptionist

    6 days ago

    Headingley, Canada Classic Trailers Full time

    **Job Overview** **Responsibilities** - Serve as the first point of contact for clients and visitors at the front desk, providing exceptional customer service. - Manage appointment scheduling and maintain an organized calendar for office staff. - Handle clerical tasks including filing, data entry, and maintaining accurate records using computerized...