Administrative Assistant

1 week ago


Westmount, Canada Wilkar Full time

Wilkar Real Estate Management Inc. is a real estate management company whose offices are located in Westmount. However, most of the employees have the option to work remotely. Occasionally, employees are called upon to visit the buildings or the office, depending on the situation.

We are looking for an Administrative Assistant to work with a team of property managers who manage a number of prestigious condominiums in downtown Montreal. The Assistant will be responsible for supporting the team in their operational and administrative tasks.

The employee must be bilingual and have a minimum of 1 year of professional administrative experience.

**Roles, Responsibilities and Activities**:

- Taking dictation and writing of minutes of Board meetings
- Maintain and update the current filing system and database (lease copies, contact information, service contracts, by-laws, documents, etc.)
- Handle administrative correspondence through the communication portal or by phone (general inquiries, complaints, rule violations, document requests, etc.)
- Organize moves, manage key/magnetic chip/garage key requests, update intercom systems as requested
- Sending general communications, following approval by the Administrative Manager and/or the Manager
- Assist the Manager with specific tasks as required

**Desired Qualifications**:

- Minimum 1 year of relevant experience
- Excellent command of the French and English languages (oral and written)
- Experience in customer service
- Recognized as a good team player
- Excellent leadership and communication skills, proactivity, priority and stress management, positive mindset
- Computer literate
- Ability to adapt to learning new operating systems
- Valid driver's license

**Benefits**:

- Competitive salary
- Possibility to evolve within a dynamic and developing company
- Possibility to work remotely
- Excellent and flexible work environment
- Job Location: Hybrid telecommuting



  • Westmount, Canada Resilience Montreal Full time

    Resilience Montreal, created by the Native Women’s Shelter of Montreal, is a community-led project established in 2019 to support the homeless population in the Cabot Square area. It is a wellness center for the most vulnerable and provides a welcoming and safe oasis from the hardships of the streets where people with trauma are honoured, defended and can...


  • Westmount, Canada Crowe BGK Full time

    **We are currently looking for an Administrative Assistant/Executive Assistant to join our team in Montreal.** Join a dynamic, fast-growing firm offering competitive salaries, benefits and a strong focus on employee wellbeing. **What’s in it for you**: - Full range of benefits - Career advancement opportunities - 2 to 3 weeks paid vacation, according to...


  • Westmount, Canada Canderel Full time

    Wilkar Real Estate Management Inc. is a real estate management company whose offices are located in Westmount. However, most of the employees have the option to work remotely. Occasionally, employees are called upon to visit the buildings or the office, depending on the situation. We are looking for an Administrative Assistant to work with a team of...


  • Westmount, Canada First Stays Full time

    Real Estate Administrative Assistant First Stays is a real estate leasing agency. We are a young, energetic, and dedicated team of 20 people - 21 to 29 years old with a strong culture in a fast-paced environment. Our office is located in Westmount and ambitions to expand beyond that. We’re a company with no politics or ‘red tape’ - you want to get...


  • Westmount, Canada Victoria Park Medispa Full time

    *English below*_ **Assistant(e) administratif(ve) de la paie** Victoria Park offre le meilleur des services médispa à partir de nos 21 emplacements à travers le Canada. Chacune de nos cliniques est dirigée par des chirurgiens-plasticiens et/ou des dermatologues, où nous offrons les derniers technologies, pratiques et produits de classe mondiale. Nos...


  • Westmount, Canada stephen leopold montreal immobilier Full time

    **PART TIME BOOKEEPER AND ADMINISTRATIVE ASSISTANT** Present part time bookeeper doing great job but is moving from Montreal. Very sharp with Quickbooks and has developed a trusting relationship with me. Am retired/sem-iretired entrepreneur. More interested in philanthropy and travel these days but govts do want their reports and taxes, and I dont want any...


  • Westmount, Canada Sleep Apnea Solutions Full time

    **Sleep Apnea Solutions is part of the Resolve Sleep Health network!** Resolve Sleep Health is Canada’s largest independent provider of sleep health services through our 80 clinics coast to coast. Through technology, compassionate care, and personalized treatment plans, Resolve Sleep Health helps individuals regain control of their sleep and overall...


  • Westmount, Canada Pinto Legal Full time

    Overview Languages: English or French. Education: Bachelor's degree. Experience: 5 years or more. Location: On site – work must be completed at the physical location. Remote work is not available. Responsibilities Co‑ordinate administrative services Manage the operations of a department providing several administrative services Assist in preparing annual...


  • Westmount, Quebec, Canada Pinto Legal Full time

    OverviewLanguagesEnglish or FrenchEducationBachelor's degreeExperience5 years or moreOn siteWork must be completed at the physical location. There is no option to work remotely.ResponsibilitiesTasksCo-ordinate administrative servicesManage the operations of a department providing several administrative servicesAssist in preparing annual budgetsPlan,...


  • Westmount, Canada Praestan Capital Ltd Full time

    We are looking for a highly organized, detail-oriented, and persistent individual who can own **administrative coordination, task tracking, and follow-ups**. This role requires strong **reporting and organizational skills**, as well as comfort with task management, property tracking, and financial administration software such as **Asana**, **Building...