Current jobs related to Administrative & Operations Coordinator - Westmount - Praestan Capital Ltd

  • Administrative Office Coordinator

    2 weeks ago

    Westmount, Canada Macabee Financial Inc. & OWN Financial Services Inc. Full time

    *French version to follow / Version fraçaise à suivre* **Job Title**: Administrative Office Coordinator **Location**: 215-4115 Sherbrooke St. W., Westmount, Quebec H3Z 1K9 (in person, not hybrid) **Job Type**: Full-Time or Part-Time (flexible hours to be discussed) **Compensation**: To be discussed **About the Company** Macabee Financial Inc. & OWN...

  • Client Intake, Recruitment

    6 days ago

    Westmount, Canada Mindsession Psychotherapy Full time

    **Position**: Client Intake, Recruitment & Operations Coordinator **Location**: Montreal, QC (Hybrid - in-person & remote) **Start Date**: As soon as possible **Language Requirements**: Bilingual (English & French) **About Mindsession** Mindsession Intercultural Psychology is a dynamic and growing private psychology clinic located in Montreal. Our team is...

  • Surgical Coordinator

    2 days ago

    Westmount, Canada Westmount Medical Institute Full time

    About Us: As a premier provider of aesthetic medical services, our primary focus is on elevating our clients' confidence and overall well-being by offering tailored, state-of-the-art treatments. Backed by a team of proficient experts and an unwavering dedication to quality, we are driven to achieve remarkable outcomes while ensuring unparalleled patient...

  • Operations Associate and Compliance Assoicate

    2 weeks ago

    Westmount, Canada Candorvision (div. of Candorpharm Inc.) Full time

    **Job description** Job Title: Compliance and Operations Associate Type: Permanent, full-time Reporting Structure: Manager of Operations & Reporting Location: Based in Montreal, Hybrid (Office in Westmount, Quebec, 8-minute walk from Vendôme Metro) About CandorVision Celebrating 10 years of success in transforming patient care, CandorVision (a...

  • Surgical Coordinator/patient Care Coordinator

    2 days ago

    Westmount, Canada Westmount Medical Institute Full time

    Plastic Surgeon looking for a Patient Care/Surgical Coordinator to join their team Contact plastic surgery enquiries and screen patients for consultations and schedule surgery. Improve the conversion of patients from consultation to surgery Educate patients on the procedure preparation and post-procedure care as necessary Complete the required...

  • Surgical Coordinator/patient Care Coordinator

    4 days ago

    Westmount, Canada Westmount Medical Institute Full time

    Plastic Surgeon looking for a Patient Care/Surgical Coordinator to join their team Contact plastic surgery enquiries and screen patients for consultations and schedule surgery. Improve the conversion of patients from consultation to surgery Educate patients on the procedure preparation and post-procedure care as necessary Complete the required...

  • Administrative Assistant

    6 hours ago

    Westmount, Canada Brightside Learning Full time

    Brightside Learning provides Executive Function Coaching to students from grades one through Cegep who are affected by ADHD and executive functioning difficulties. We teach students how to learn by providing them with tools & opportunities to help them succeed academically and personally, and ultimately reach their full potential. We are currently looking...

  • Coordinatrice Chirurgicale

    1 week ago

    Westmount, Canada Clinique DSG - Chirurgie Plastique et Esthétique Holistique Full time

    (English Version below) Coordonnateur/Coordonnatrice Chirurgical(e) *(Contrat de 1 an “Remplacement de congé de maternité) Détails du poste Contrat : 1 an (remplacement de congé de maternité) Date de début : Mai 2025 (formation à temps partiel avant le début du contrat, selon l’expérience) Horaire : Lundi au vendredi, de 8 h 30 à 16 h...

  • Administrative Assistant

    2 weeks ago

    Westmount, Canada Pickaxe ASIC Full time

    **Job Summary** **Duties** - Coordinating shipping logistics, data entry, invoicing clients, dealing with returns and warranty claims with customers and suppliers. - Assist in scheduling appointments and managing calendars for team members. - Maintain organized records and files, ensuring easy access to information. - Provide excellent phone etiquette while...

  • After- School Program Coordinator

    1 week ago

    Westmount, Canada Laurus Lifestyles Inc Full time

    **JOB DESCRIPTION**: Laurus is currently seeking one (1) new team member to coordinate and deliver our after school program to school-aged students at a private school in the Westmount Montreal area. The successful applicant will be an energetic and experienced independent worker who enjoys a collaborative and flexible approach and is someone who values a...

Administrative & Operations Coordinator

2 weeks ago

Westmount, Canada Praestan Capital Ltd Full time

We are looking for a highly organized, detail-oriented, and persistent individual who can own **administrative coordination, task tracking, and follow-ups**.

This role requires strong **reporting and organizational skills**, as well as comfort with task management, property tracking, and financial administration software such as **Asana**, **Building Stack**, and **QuickBooks**.

**Key Responsibilities**
**Communication and Coordination (40%)**
- Serve as the **primary point of contact** for tenants, vendors, and contractors, ensuring clear and professional communication.
- **Schedule and coordinate service calls, repairs, inspections, and vendor work**.

**Reporting and Organization (30%)**
- **Prepare weekly and monthly reports** on tenant requests, maintenance activities, and contractor performance.
- **Track and analyze operational efficiency**, identifying areas for improvement.
- Maintain detailed records of property management activities, ensuring compliance with company standards.
- **Use QuickBooks** to assist with invoice tracking, expense reporting, and vendor payments.

**Office and Project Administration (20%)**
- **Track and assign tasks using Asana**, ensuring all projects and maintenance requests are completed on schedule.
- Maintain property records, lease agreements, and compliance documents in a structured filing system.
- **Assist in budget tracking** and ensuring cost-efficient operations.
- Support the team with document preparation, such as permits, contracts, and operational checklists.

**Tenant and Vendor Relations (10%)**
- **Ensure smooth move-in/move-out processes** by coordinating tenant logistics.
- **Address tenant inquiries** and concerns professionally, escalating issues when necessary.

**Must-Have Skills and Qualifications**
- **2+ years of experience** in administration, coordination, or property management support roles.
- **Proficiency in Asana, Building Stack, and QuickBooks** (or ability to learn quickly).
- **Strong organizational and reporting skills** - ability to structure and analyze information clearly.
- **Excellent communication skills (verbal and written) in French and English** (highly preferred).
- **Determined and persistent** - follows up until tasks are fully completed.
- Ability to manage multiple priorities simultaneously in a **fast-paced startup environment**.

**Nice-to-Have Skills**
- Background in **real estate, property management, or construction coordination**.
- Familiarity with **lease agreements**, tenant relations, and municipal permitting processes.

**Personality and Work Style**
- **Extremely organized and detail-oriented** - structured in work processes and documentation.
- **Calm under pressure** - handles multiple requests and unexpected challenges smoothly.
- **Persistent and results-driven** - follows up relentlessly until the task is completed.
- **Tech-savvy and adaptable** - comfortable using digital tools to enhance workflow efficiency.

**Growth and Career Path at Praestan Capital**
As a fast-growing real estate asset management firm, we are continuously expanding our portfolio and operations. This means there are exciting career growth opportunities within the company.

**Short-term growth**: Develop expertise in property management operations, workflow automation, and reporting.

**Long-term growth**: Advance into **senior administrative roles**, operational management, or project coordination as the company scales.

If you're looking for a **fast-paced, impact-driven role** with strong growth potential, this is an excellent opportunity to be part of a scaling real estate investment firm.

**Job Types**: Full-time, Permanent

Pay: $52,000.00-$58,000.00 per year

**Benefits**:

- On-site parking

Schedule:

- Day shift
- Monday to Friday

Work Location: In person

Expected start date: 2025-03-17