Executive Assistant
1 week ago
Our Distribution group is currently looking to add an Executive Assistant to the team, based in our Vaughan, ON office.Reporting to the Vice President, Distribution, this position will support the Vice President and Director for the Eastern Distribution group. This will be a very dynamic role where the everyday tasks and requirements are constantly evolving to make sure all our leaders and staff feel supported. Duties and ResponsibilitiesPerform clerical and administrative tasks, such as copying, faxing, mailing, filing, drafting letters, creating organizational charts, spreadsheets, reports, and other documentsAssist Distribution Executives with their agenda / calendar to prioritize meetings and solve any scheduling conflict and take notes / meeting minutes as needed. Request and organize client meetings, including meeting room bookings, virtual conferencing needs, catering, etc. Arrange travel accommodations for executives such as booking flights, hotels, car rentals, meeting rooms, etc. After-hours support may be needed when the executives are traveling as itinerary changes may be requiredSubmit company credit card reconciliations, expense claims, and health claims for executives and obtain approvals for their direct reportsCreate and maintain records client information, industry contacts, travel documents Provide a bridge for smooth communication between executives and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management staffRequirementsPost-Secondary education in a related field10 years experience in a Senior Administrative roleProven experience supporting Executive level resources Advanced computer skills in Microsoft Office products and Adobe Acrobat Experienced with booking tools such as Concur and/or Etta Excellent oral and written communication skillsBenefitsThis position offers an hourly rate of $35 – $45, depending on experience and qualifications.We offer a comprehensive and competitive total rewards package that incorporates a complete range of employee benefits, including an RRSP matching program, to ensure you have the tools necessary to manage, maintain, and improve your health and wellbeing. About our BusinessValard Construction is Canada’s premier utility contractor providing comprehensive EPC+ (engineering, procurement, construction) and maintenance services to utilities, independent power producers, mining, oil and gas industries and rural electric associations. We have the capabilities, knowledge, and resources to take on any project, any size, any complexity, anywhere. We are also part of Quanta Services, the largest electrical power contractor in North America.Valard Construction is an equal opportunity employer.Learn moreVisit us at www.valard.com and connect with us on our social media channels for our latest news, employee stories, community activities, and other updates.* Depending on qualifications, the successful candidate may be offered a position at a more appropriate level.* Applicants must have legal authorization to work in Canada with no restrictions.* Valard Construction is committed to providing employment opportunities to all qualified individuals, without regard to race, religion, age, sex, color, national origin, sexual orientation, gender identity, veteran status, or disability. Accommodation for applicants with disabilities is available on request during the recruitment process. cted for an interview will be contacted.
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Executive Assistant
7 days ago
Vaughan, Canada DMC Mining Services Full timeOur core values: Zero Harm, Teamwork, Results Driven, Courage and Accountability. **Summary**: DMC is currently looking for an **Executive Assistant** to join our team on a permanent basis, based in **Vaughan, Ontario**. The Executive Assistant will be responsible for providing efficient, professional, and confidential day-to-day administrative support to...
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Executive Assistant
2 weeks ago
Vaughan, Canada CQ Search Group Ltd. Full timeOur client in Vaughan, a successful and busy company in land development is seeking to hire an Excecutive Assistant Job Summary: The Executive Assistant will play a crucial role in supporting the senior executives by facilitating smooth and efficient operation of the executive office. This role demands a highly resourceful individual with strong emotional...
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Executive Assistant
5 days ago
Vaughan, Canada Plan Group Full time**Key Responsibilities**: - Executive Support: Provide direct assistance to executives by managing their calendars, scheduling meetings, and coordinating domestic and international travel arrangements. Exercise discretion in handling executive time and prioritizing tasks. - Calendar and Meeting Management: Organize and maintain executives' schedules,...
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Executive Assistant
5 days ago
Vaughan, Canada Ozz Group Full timeWith over 35 years in the industry, **Ozz Electric** is a trusted name in electrical contracting and energy solutions. We pride ourselves on delivering top-tier work in an environment that’s fast-paced, straightforward, and built on mutual respect. As we continue to grow, we're looking to add another **Executive Assistant** to our dynamic support...
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Executive Assistant
3 days ago
Vaughan, Ontario, Canada CQ Search Group Ltd. Full timeOur client in Vaughan, a successful and busy company in land development is seeking to hire an Excecutive AssistantJob Summary:The Executive Assistant will play a crucial role in supporting the senior executives by facilitating smooth and efficient operation of the executive office. This role demands a highly resourceful individual with strong emotional...
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Executive Assistant
2 weeks ago
Vaughan, Canada CQ Search Group Ltd. Full timeOur client in Vaughan, a successful and busy company in land development is seeking to hire an Excecutive AssistantJob Summary:The Executive Assistant will play a crucial role in supporting the senior executives by facilitating smooth and efficient operation of the executive office. This role demands a highly resourceful individual with strong emotional...
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Executive Assistant
2 weeks ago
vaughan, Canada CQ Search Group Ltd. Full timeOur client in Vaughan, a successful and busy company in land development is seeking to hire an Excecutive AssistantJob Summary:The Executive Assistant will play a crucial role in supporting the senior executives by facilitating smooth and efficient operation of the executive office. This role demands a highly resourceful individual with strong emotional...
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Executive Assistant
3 weeks ago
Vaughan, Canada People Corporation Full timeExecutive Assistant page is loaded## Executive Assistantremote type: In-Personlocations: ON - BPA L183 - Vaughantime type: Full timeposted on: Posted 4 Days Agojob requisition id: JR755We are seeking an Executive Assistant to join our team in Vaughan. Supporting the Executive Management team, the ideal candidate is highly self-motivated,...
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Executive Assistant
7 days ago
Vaughan, Ontario, Canada MM NOVA TECH LTD Full timeAbout the Role:MM Nova Tech is seeking a highly organized and proactiveExecutive Assistant (EA)to provide comprehensive administrative and operational support to our leadership team. The ideal candidate will be detail-oriented, resourceful, and able to manage multiple priorities while maintaining confidentiality. This role also involves research and...
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Executive Assistant
2 weeks ago
Vaughan, Canada Victory Group Full time**The Victory Group portfolio is growing! We’re looking for a passionate and driven Executive Assistant to help support the founders.** **We’re proud of the accomplishments that have allowed us to get to where we are today, but know that our people are our most important resource in determining the magnitude of our success. To continue to deliver on our...
