Administrative Assistant

3 days ago

Sault Ste Marie, Canada Algoma Family Services Full time

Job Type: Permanent Full Time Salary: $ – hourly Closing Date: December 10, 2025 at 4:30 pm Reference #: ADM-1203-01 JOB SUMMARY Reporting to the Supervisor of Community Services, the Administrative Assistant (AA) plays a strategic and integral role in our clinical services and programs. As well as in providing a safe, welcoming, and inclusive workplace. The primary workplace will be 631 Second Line West, Sault Ste. Marie. The AA is part of the AFS AA team and will have a broader role in realizing the AFS vision and mission. The AA will: Handle the telephone communications system including the switchboard and paging system. Carry out day-to-day administrative functions related to the support required for reception including welcoming clients and other visitors. Organizing incoming and outgoing mail and deliveries, including distribution to appropriate staff. Organizing general office supplies and ensuring appropriate inventory levels. Assisting with meeting logistics, scheduling and booking meetings rooms as required. MINIMUM EDUCATION College diploma in Office Administration – Executive or equivalent MINIMUM EXPERIENCE QUALIFICATIONS: Ability to manage complex telephone communications, PA system, and computer communications systems. Ability to complete tasks efficiently and accurately with minimal supervision. Proficiency in use of computers and a variety of software applications (Microsoft Suite) Knowledge of, and experience with, client information data collection processes and data entry practices, particularly related to the EMHWare, Catalyst and MIS databases. Knowledge of, and experience with, MIS data collection processes and data entry practices. Knowledge of other agencies and services within our community. Excellent communication, time-management, and organizational skills. Pleasant manner and calm demeanor when dealing with the public. Ability to provide written and verbal services in English and a minimum of the basic level of conversational French required. Availability to work flexible hours including evenings and occasional weekends. Ability to work in a team environment. Possession of a valid Ontario Driver’s License (minimum of Class G2 if over the age of 19, and Class G license if 19 and under), ability to travel, and use of a personal vehicle. Full COVID-19 vaccination. This position falls within the bargaining unit represented by the OPSEU. PLEASE SEND YOUR COVER LETTER AND RESUME TO quoting # ADM-1203-01 Algoma Family Services (AFS) is dedicated to building a workforce that reflects the diversity of the community in which we live and serve. AFS encourages applications from all qualified individuals. Applicants that may require accommodation during the selection process are encouraged to notify HR when contacted for an interview.

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