Executive Assistant

Apply By: Tuesday, October 28, :59 pm EDT

Executive Assistant

Job ID:

235329

Posting status:

Open

Organization:

Ministry of Northern Economic Development and Growth

Division:

Northern Ontario Heritage Fund Corporation

City:

Sault Ste Marie, Thunder Bay

Position(s) language:

English

Job term:

1 Permanent

Job code:

4A004 - Admin04

Salary:

$71, $100,052.00 Per year

Consider this great opportunity with the Northern Ontario Heritage Fund Corporation (NOHFC) to showcase your exceptional administrative expertise, analytical, and communication skills. In this dynamic and multi-faceted position, you will coordinate administrative, financial, human resources, and issues management processes for the provincial agency of Northern Ontario Heritage Fund Corporation at the Ministry of Northern Development.

Please note: Depending on the successful candidate, this position can work from either of the following work locations:

• 435 James St. St, Thunder Bay
• 70 Foster Dr., Sault Ste Marie

About the job

In this role, you will:

• develop and manage tracking systems, assign tasks to managers, and make decisions in the Executive Director's absence
• schedule and coordinate appointments, meetings, and events
• review and prioritize information and compile materials for the Executive Director
• support internal administration and financial planning
• coordinate the preparation of correspondence for branch policy matters, house notes, submissions and issues management, and brief Executive Director on all significant matters
• administer budgets and monitors financial transactions
• implement and update administrative procedures
• manage accommodation requirements and IT support

What you bring to the team
Communication and interpersonal skills

• You have proven interpersonal and relationship management skills to ensure effective relationships with staff of Deputy Minister's, Assistant Deputy Minister's, and Minister's offices, as well as, the NOHFC Agency's Board of Directors.
• You have tact and discretion to deal with external stakeholders, executives, and the general public to provide/delegate information.
• You demonstrate negotiation skills to influence desired outcomes such as negotiating timelines or extensions in order to meet competing priorities and deadlines.
• You demonstrate written and oral communication skills to prepare briefing notes, reports, and correspondence to respond to inquiries.

Analytical and problem-solving skills

• You have the ability to review and interpret internal administrative policies on business planning, issues management, and records management.
• You demonstrate analytical and problem-solving skills to identify and research issues, engage appropriate staff and determine optimum methods to respond to issues.
• You have experience in managing budgets, forecasting and reporting, and in reviewing, monitoring and tracking of expenditures

Technical knowledge and experience

• You have the ability to obtain knowledge of ministry and branch organization, programs, and administrative processes to manage issues and briefing materials.
• You have the ability to obtain knowledge of Government business planning, financial and administrative policies and guidelines to monitor the branch budget, identify problems and reconcile reports.
• You have knowledge of human resources practices, processes procedures and tools to support the Executive Director on human resources issues.

Judgement and decision making skills

• You have strong judgement to determine urgency among competing demands.
• You can oversee branch administration activities and make decisions in the Executive Director's absence.

Computer skills

• You are proficient in using computer applications to prepare correspondence, reports and cabinet submissions.

Don't meet every qualification?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate

How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

• diversity, equity and inclusion initiatives
• accessibility
• Anti-Racism Policy

Additional information:

Apply by:

Tuesday, October 28, :59 pm EDT

Position details:

• 1 English Permanent, 70 Foster Dr, Sault Ste Marie, North Region or 435 James St S, Thunder Bay, North Region

Compensation group:

Association of Management, Administrative and Professional Crown Employees of Ontario

Work hours:

Schedule 6

Category:

Administrative and Support Services

Posted on:

Tuesday, October 14, 2025

Note:

• E-ND-235329/25

How to apply:

• You must apply online.

• Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.

• Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.

• Read the job description to make sure you understand this job.

• OPS employees are required to quote their WIN EMPLOYEE ID number when applying.

• If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

Language requirements and assessment:

All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:

Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.

Strengthening Ontario, together

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