Office Administrator

3 weeks ago

Sault Ste Marie, Canada Harbinger Network Inc. Full time

Office Administrator

Harbinger Network is proud to partner with a growing, land surveying firm that blends tradition and innovation, delivering high-quality, technology-forward services to public and private sector clients while strengthening relationships between various communities and stakeholders.

Key Responsibilities

- Oversee and continuously improve office administrative procedures, establishing priorities, tracking deadlines, and standardizing workflows across admin functions.
- Coordinate office services including supplies, equipment, facilities, records, parking, maintenance, and security vendors, maintaining inventory and budgetary controls.
- Support project operations with document control, contracting admin, scheduling, and reporting aligned to construction/survey deliverables and QA processes.
- Assist in budgeting, AP/AR support, invoice processing, and periodic financial and operational reporting; assemble data for special reports and correspondence.
- Provide HR/people ops support for a growing team: posting roles, coordinating interviews, onboarding logistics, records, and policy administration as needed.
- Serve as a client care touchpoint: manage calls, emails, meeting logistics, travel arrangements, and front-office professionalism consistent with firm values.
- Maintain accurate records, templates, and databases for personnel, financials, projects, and compliance; ensure confidentiality and data integrity.
- Supervise or coordinate work of administrative/records support where applicable, ensuring service levels and adherence to procedures.

Qualifications

- 10+ years of progressive office administration experience in construction, manufacturing, mining, land development, or related construction sectors.
- Proven strength in implementing and improving administrative procedures, with hands-on experience in budgeting support, inventory control, vendor coordination, and document management.
- Proficiency with Microsoft Office and common admin/accounting tools; strong written and verbal communication and meticulous attention to detail.
- Comfortable coordinating across field and office teams and supporting multiple leaders while managing shifting priorities and deadlines.
- Discretion in handling sensitive information; demonstrated professionalism in client-facing interactions.
- Asset: experience supporting surveying, engineering, or construction project documentation and QA workflows.

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