Office Administrator

4 weeks ago

Sault Ste Marie, Canada Harbinger Network Inc. Full time

Office Administrator

Harbinger Network is proud to partner with a growing, land surveying firm that blends tradition and innovation, delivering high-quality, technology-forward services to public and private sector clients while strengthening relationships between various communities and stakeholders.

Key Responsibilities

- Oversee and continuously improve office administrative procedures, establishing priorities, tracking deadlines, and standardizing workflows across admin functions.
- Coordinate office services including supplies, equipment, facilities, records, parking, maintenance, and security vendors, maintaining inventory and budgetary controls.
- Support project operations with document control, contracting admin, scheduling, and reporting aligned to construction/survey deliverables and QA processes.
- Assist in budgeting, AP/AR support, invoice processing, and periodic financial and operational reporting; assemble data for special reports and correspondence.
- Provide HR/people ops support for a growing team: posting roles, coordinating interviews, onboarding logistics, records, and policy administration as needed.
- Serve as a client care touchpoint: manage calls, emails, meeting logistics, travel arrangements, and front-office professionalism consistent with firm values.
- Maintain accurate records, templates, and databases for personnel, financials, projects, and compliance; ensure confidentiality and data integrity.
- Supervise or coordinate work of administrative/records support where applicable, ensuring service levels and adherence to procedures.

Qualifications

- 10+ years of progressive office administration experience in construction, manufacturing, mining, land development, or related construction sectors.
- Proven strength in implementing and improving administrative procedures, with hands-on experience in budgeting support, inventory control, vendor coordination, and document management.
- Proficiency with Microsoft Office and common admin/accounting tools; strong written and verbal communication and meticulous attention to detail.
- Comfortable coordinating across field and office teams and supporting multiple leaders while managing shifting priorities and deadlines.
- Discretion in handling sensitive information; demonstrated professionalism in client-facing interactions.
- Asset: experience supporting surveying, engineering, or construction project documentation and QA workflows.

#J-18808-Ljbffr

  • Senior Office

    4 weeks ago

    Sault Ste. Marie, Canada Harbinger Network Inc. Full time

    A leading surveying firm in Algoma District is seeking an experienced Office Administrator to improve office procedures and support project operations. The ideal candidate will have over 10 years of experience in office administration within construction sectors, strong budgeting skills, and proficiency in Microsoft Office. This role requires a...

  • records administrator

    4 weeks ago

    Sault Ste. Marie, Canada BUDGET RENT A CAR Full time

    Overview Languages English Education - College/CEGEP Experience 1 year to less than 2 years On site Work must be completed at the physical location. There is no option to work remotely. Responsibilities Tasks - Co-ordinate administrative services - Evaluate the operations of a department providing administrative services - Manage the...

  • records administrator

    3 weeks ago

    Sault Ste. Marie, Canada Government of Canada Full time

    Overview Languages English Education College/CEGEP Experience 1 year to less than 2 years On site Work must be completed at the physical location. There is no option to work remotely. Responsibilities Tasks Co-ordinate administrative services Evaluate the operations of a department providing administrative services Manage the operations of a department...

  • Records Administration Supervisor

    3 weeks ago

    Sault Ste. Marie, Canada BUDGET RENT A CAR Full time

    A car rental service in Sault Ste. Marie seeks a full-time Administrative Coordinator to manage office operations and supervise staff. Responsibilities include coordinating administrative services, evaluating operations, and controlling budgets. The ideal candidate will possess a college diploma and have 1-2 years of relevant experience. Must be proficient...

  • records administrator

    3 weeks ago

    Sault Ste. Marie, Canada BUDGET RENT A CAR Full time

    Job detailsLocation 573 SECOND LINE EAST Sault Ste. Marie , ON P6B 4K2Salary 36\.10 hourly / 35 hours per weekTerms of employment Permanent employment Full timeMorning, Day, EveningStarts as soon as possibleSource Job Bank #3474044EducationCollege/CEGEPExperience1 year to less than 2 yearsWork must be completed at the physical location. There is no option to...

  • Administrative and Marketing Assistant

    7 days ago

    Sault Ste. Marie, Canada Women In Crisis (Algoma) Inc. Full time

    **WOMEN IN CRISIS (ALGOMA) INC.** **Administrative and Marketing Assistant - Full Time** **Major Objective**: To provide clerical, reception and administrative support for the Shelter Directors. To oversee, create and implement all designs and promotional materials. Oversee the agency’s social media presence, maintain the website and organize ways to...

  • Finance and Administrative Coordinator

    3 weeks ago

    Sault Ste. Marie, Canada WelcometoSSM Full time

    CompanySault Ste. Marie Innovation Centre CategoryBusiness, Finance & Administration Posted December 16, 2025 Last updated December 16, 2025 Job TypePermanent Full Time Salary$55,000 – $69,999 How To ApplyPlease submit a cover letter and resume to careers@ssmic.com, or to the Sault Ste. Marie Innovation Centre at 99 Foster Drive, Level Six, Sault Ste....

  • Medical Office Assistant – Imaging

    1 week ago

    Sault Ste. Marie, Canada Sault Area Hospital Full time

    A regional healthcare facility in Sault Ste. Marie is seeking an Office Administration professional to perform various clerical tasks including document management, patient registration, and general customer service. The ideal candidate will hold a diploma in Office Administration and have experience within a health-care setting. Proficiency in hospital...

  • administrative assistant

    5 hours ago

    Sault Ste. Marie, Canada GIULIANO'S GARDEN INC Full time

    Title: administrative assistant Job Types Regular job Terms of Employment: Full Time, Permanent Salary: $27.50 Hourly, for 30 Hours per week Anticipated Start Date (at the latest in 3 months): As soon as possible Location: 200 Queen Street East Sault Ste. Marie, ON P6A 1Y7 (1 vacancy) Overview Languages English Education College/CEGEP Experience 1 year to...

  • Healthcare Office Assistant — Patient-Centric Admin Support

    1 week ago

    Sault Ste. Marie, Canada Sault Area Hospital Full time

    A local healthcare facility in Sault Ste. Marie is seeking a candidate for a vital administrative role. The responsibilities include managing correspondence, maintaining filing systems, handling patient registration, and assisting with staffing and scheduling. Applicants should have a Diploma in Office Administration and relevant experience in a healthcare...