Administrative coordinator

We are seeking a bilingual Administrative Coordinator for a subsidiary of a global construction leader. This is a versatile role essential to the agency.This strategic position requires proven administrative and financial expertise. You are bilingual, independent, organized, and proficient in Microsoft Office.If you are ready to apply your meticulous approach to large-scale civil engineering projects, apply todayAdvantages• Competitive annual salary based on experience and qualifications;• 4 weeks of paid vacation per year, with a 5th week after 3 years of service;• Annual bonus and profit-sharing;• 3 paid sick/emergency days;• Health insurance including telemedicine and an Employee Assistance Program;• Retirement plan with 50% company contribution;• 4 days/week in the office + 1 day remote work;• Wellness account (annual funding for activities of your choice);• Partial reimbursement of public transportation costs;ResponsibilitiesYou will be a true all-rounder, handling a variety of tasks for our agency.Your responsibilities:Administrative and Financial:• Fleet management, including: insurance, coordinating between employees, leasing, fuel card tracking, vehicle maintenance, and claims.• Booking vehicles, hotels, trains, flights, restaurants, caterers, and event/reception venues.• Drafting Requisition Orders and Purchase Orders, tracking deliveries, and maintaining spreadsheets containing all purchase documents.• Drafting internal and external procedures.• IT Management: Computer and phone inventory, ordering equipment, liaising with suppliers, and computer imaging.• Preparing user accounts for new hires and closing accounts for departing employees.• Resetting phones, changing SIM cards, and liaising with the service provider.• Management of the agency's access and alarm systems: setting up employee cards, updating information, communicating with the landlord to configure electronic chips, and creating alarm codes.Human Resources:• Preparing for the onboarding of new employees, including: managing IT operations, setting up phones, and preparing employee goodies.• Preparing for the offboarding of departing employees: requisitioning IT equipment, creating operating systems, resetting systems, and updating spreadsheets on SharePoint and the HRIS.• Organizing and coordinating seasonal events with the HR department, such as meals, outings, the Christmas party, and training sessions.Communication:• Drafting internal communications for employees: events, new procedures, steps to take, new arrivals, departures, deadlines.• Creating visual/design content for the HRIS platforms, LinkedIn, and the website.• Writing the newsletter, which includes approximately ten topics and involves interviewing/surveying around ten employees to gather information. Working in pairs, the newsletter is designed and written every two months.• Managing LinkedIn pages.Reception:• Greeting visitors and employees.• Managing incoming and outgoing mail and packages.• Managing warehouse inventory.• Depositing checks.Qualifications• Experience with finance and accounting tasks (purchase orders, contracts, payroll)• Proficient in Microsoft Office (Word, Excel, PowerPoint);• Bilingual in French and English;• A team player, you are also able to work independently on your projects;• You are organized and meticulous.SummaryInterested in this position? Apply online or send us an email at dorine.sportouch@randstad.ca.For more information on this and all other positions currently available, visit www.randstad.ca.We look forward to receiving your resumeAll resumes received will be considered equally.Only selected candidates will be contacted.Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.