Administrative Assistant/Receptionist

Are you looking for a new administrative challenge? Are you interested in a career in the real estate sector?Are you looking to join an organization that fosters the personal development of individuals, within a team dynamic?Our client, a major real estate company, is looking to hire a administrative assistant/receptionist for their downtown Montreal office, to support the President and Vice-Presidents of the company.Advantages- 35 hours / week- 3 weeks of vacation- Medical/dental insurance after the probationary period- 5 sick days + 3 personal days- 100% at the office (8:30 a.m. to 4:30 p.m.)- Stable and growing human team- Competitive salaryResponsibilities- Calendar management (appointments/rsvps), reservations, appointments, etc.- Reception: voicemail message, message return, call transfer, etc., sorting and distributing mail and daily deliveries, and handling outgoing mail and shipments- Management of contact information- Miscellaneous requests: shipping documents/packages/etc., various searches, etc. - Coordination & sending of Christmas cards and gifts and other corporate gifts- Coordination and monitoring of corporate and personal sponsorships, donations and charitable initiatives- Tracking documents/checks to sign - Reconciliation of corporate petty cash- Management of flight reservations and business travel needs (hotels, transportation, reservations, etc.)- Coordination of social events: Employee Day, Christmas party and others- Coordination of sponsorships for conferences and events, and participant registrations- Management of hockey & tennis tickets/boxes - Monthly reconciliation of purchases with the corporate credit card- Writing letters and translating documents into English and French- Coordination of purchase orders and corporate invoices for the Rental, Legal, etc. departments.- Meal orders for meetings-Greet and guide visitors/customers upon arrival: by making a professional first impression-Monitor and manage office supply inventories, and place orders for replenishment when necessary- Any other related tasks and requests that may fall under this positionQualifications- Minimum of 5 years of relevant experience- Bilingualism (English and French, spoken and written)- Good computer skills (Microsoft Office Suite)- Excellent sense of priority management- Strong organizational skills- Adaptability- Team spirit- Good listening skills-Discretion and sense of confidentialityOur Client operates across Canada, and globally/internationally in the United States and other countries. This company takes all reasonable means to limit the number of positions in Quebec that require knowledge of a language other than French, and only requires this where it is necessary and its existing bilingual employees are unable to fulfil these job duties. Based on an assessment conducted by our client, it has been determined that this position requires candidates to be fluent in English (oral and written). In particular, this position will require the employee to:-communicate with English-speaking clients/partners/employees located outside Quebec on a regular basis-work on client projects, products or deliverables that are required to be delivered to clients in EnglishSummaryInterested in this position? Apply online or send us an email at tamara.cobrin@randstad.ca.For more information on this and all other positions currently available, visit www.randstad.ca.We look forward to receiving your resumeAll resumes received will be considered equally.Only selected candidates will be contacted.Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.