Administrative Assistant
2 days ago
The Administrative Assistant coordinates and carries out administrative activities for employees at all levels of the business unit. The incumbent provides high-quality, timely, efficient and effective services, including entering and reporting data, and carrying out document and records management. The incumbent also coordinates the preparation of human resources documentation.KEY AND PERIODIC ACTIVITIESThe duties and responsibilities listed below are representative but not all-inclusive:PrimaryProvide daily administrative and operational support to employees at all levels of the business unitCoordinate and provide administrative support and guidance to new administrative assistants to ensure consistency of business unit or service line requirementsCarry out quality control of data entry (e.g. monthly expenses, timesheet reporting, accounts payable, service billing)Enter data related to service line transactions and activities in enterprise resource planning system (e.g. budget tracking, time entry, procurement, contract administration)Track budgets for service level agreements and training and developmentProcess account payables and vendor payments, ensure proper financial coding, obtain delegated signatures and enter data in enterprise resource planning systemPrepare year-end financials, set up files and databases for new fiscal year, archive filesOtherTake and prepare minutes of monthly meetingsPrepare purchase orders (e.g. for office supplies, furniture, service contracts)Perform receptionist duties and act as backup for other administrative employees, as requiredOther duties as assignedSKILLS General and Specific KnowledgeAdministrative best practicesAccounting principlesIntermediate MS Office expertiseRecords management Formal Education and/or Certification(s) and ExperienceMinimum: college diploma in business or office administration or related field with three years’ relevant experience, or the equivalentPreferred: minimum requirements and general accounting courses and/or basic accounting experienceAbilitiesUse applicable computer software and operating systemsManage multiple deadlines and prioritiesDemonstrate attention to detailDEVELOPMENT AND LEADERSHIPProvide functional advice and guidance to employeesOccasionally coordinate work of other administrative staff in business unitWORKING CONDITIONS Typical office environment with occasional travelCheck out your benefitsWorking with us offers excellent opportunities for growth and advancement—and entitles you to one of the job market’s best benefits packages valued at between 25 and 30% of your salary.Your package includes:Health and Wellness100% employer-paid annual sick leave, and health and dental premiums$400 wellness allowance to help cover expenses such as a gym membership$1,500 for mental health services on top of regular $1,500 paramedical coverageTelus Virtual Health Care and $750 Health Care Spending Account for some expenses not covered under provincial plansHome and FamilyLife, accidental-death, and short-term disability insuranceEnhanced inConfidence employee and family assistance programMaternity and parental leave top-up plan to 93% of regular gross earnings for up to 37 weeksFlexible workplace options, including $400 allowance every two years, to support working from homeLeave and RetirementPublic-service pensionComprehensive vacation and other paid-leave plans, along with deluxe travel benefit plans
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Administrative Assistant
2 weeks ago
Montreal, Canada Harfang IP Full timeCompany Description Harfang IP specializes in acquiring, developing, managing, and licensing high-value patent portfolios with a focus on wireless technologies. The company operates at the intersection of innovation and intellectual property management, fostering advancements in cutting-edge fields. Leveraging expertise in patents and wireless tech, Harfang...
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Administrative Assistant
1 week ago
Montreal, Canada Harfang IP Full timeCompany Description Harfang IP specializes in acquiring, developing, managing, and licensing high-value patent portfolios with a focus on wireless technologies. The company operates at the intersection of innovation and intellectual property management, fostering advancements in cutting-edge fields. Leveraging expertise in patents and wireless tech, Harfang...
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Administrative Assistant
1 week ago
Montreal, Canada Harfang IP Full timeCompany DescriptionHarfang IP specializes in acquiring, developing, managing, and licensing high-value patent portfolios with a focus on wireless technologies. The company operates at the intersection of innovation and intellectual property management, fostering advancements in cutting-edge fields. Leveraging expertise in patents and wireless tech, Harfang...
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Administrative Assistant
1 week ago
Montreal, Quebec, Canada 7eaacc1d-bf24-4c25-af6a-337303bb9326 Full time $50,000 - $60,000 per yearCompany DescriptionHarfang IP specializes in acquiring, developing, managing, and licensing high-value patent portfolios with a focus on wireless technologies. The company operates at the intersection of innovation and intellectual property management, fostering advancements in cutting-edge fields. Leveraging expertise in patents and wireless tech, Harfang...
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Administrative Assistant
4 weeks ago
Montreal, Canada Services de Gestion Quantum Ltée Full timePosition: Administrative Assistant - Real EstateSalary: Up to $65,000 (based on experience)Location: Downtown Montreal (On-site)Our client, a reputable organization in the real estate sector, is seeking a proactive and detail-oriented Administrative Assistant to support executive leadership and ensure smooth day-to-day office operations.Role...
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Administrative Assistant
1 day ago
Montreal, Canada iA Private Wealth Full timeAdministrative Assistant – iA Private Wealth Position Overview The Administrative Assistant plays a key role in supporting the day-to-day operations of a fast-paced wealth management practice. This position ensures advisors are organized, clients receive exceptional service, and the office runs efficiently. The ideal candidate is detail-oriented,...
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Administrative Assistant
2 days ago
Montreal, Canada iA Private Wealth Full timeAdministrative Assistant – iA Private Wealth Position Overview The Administrative Assistant plays a key role in supporting the day-to-day operations of a fast-paced wealth management practice. This position ensures advisors are organized, clients receive exceptional service, and the office runs efficiently. The ideal candidate is detail-oriented,...
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Administrative Assistant
1 week ago
Montreal, Quebec, Canada MTL Blinds Full time $36,000 - $45,000 per yearPosition Overview: We are looking for a detail-oriented Administrative Assistant to join our team. The ideal candidate will have excellent organizational skills, a proactive attitude, and a keen interest in the window covering industry. This role involves managing a variety of administrative tasks, supporting our sales and customer service teams, and...
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Administrative Assistant
3 days ago
Montreal, Quebec, Canada iA Private Wealth Full time $35,000 - $60,000 per yearAdministrative Assistant – iA Private WealthPosition OverviewThe Administrative Assistant plays a key role in supporting the day-to-day operations of a fast-paced wealth management practice. This position ensures advisors are organized, clients receive exceptional service, and the office runs efficiently. The ideal candidate is detail-oriented, proactive,...
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Administrative Assistant
1 week ago
Montreal, Quebec, Canada Dickens & Madson (Canada) Inc. Full time $24,000 - $52,000 per yearWe are looking for an administrative assistant with good communication and computer skills for administration and general office duties.Qualifications/Responsibilities:Good communications skillsAbility to multi-task and work autonomouslyExcellent verbal and written EnglishDetail orientedStrong computer literacy including effective working skills of Microsoft...
