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Administrative Assistant
3 weeks ago
Administrative Assistant-(188912)At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?Watch Our Story:Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. We are currently looking for an exceptional Administrative Assistant to support our Richmond Hill office. The ideal candidate is welcoming, organized, and helpful, thus supporting our local and Canadian team to help our operations run smoothly.Primary ResponsibilitiesIn the role of Administrative Assistant, we'll count on you to: Provide reception duties – greeting employees and visitors, answering and directing telephone calls, delivering messages, sending couriers, and distributing incoming mailGeneral organization and housekeeping of the office including kitchen and boardroom areasResponsible for maintaining office and kitchen suppliesCoordinate and manage meeting facilities and arrangementsLiaise with building management and submit tenant requests/ordersType, revise and combine materials such as correspondence, reports, forms, and meeting minutes using Microsoft Office Suite (Word, PDF, PowerPoint, Excel)Word processing as needed, including formatting and proof-reading letters, memos, and reportsData entry as needed in internal software programs and other softwareSupport production of reports and drawingsOnboard new staff and support visiting employeesRequired to work in the Richmond Hill office every dayPerform other duties as neededPreferred QualificationsA minimum of 2 years of administrative experience in an office environmentAbility to work under pressure in a team environment with strong attention to detail and ability to work independentlyExcellent communication skills – both verbal and writtenProficiency in Microsoft Suite, primarily Teams, Word, Excel, PowerPoint, OutlookProficiency in manipulating PDF documents in Adobe and/or Blue BeamProficient in various software applications pertaining to social media a bonusProblem-solving and solution-finding attitude and aptitudeRequired Qualifications High School diploma or equivalent Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment Self-motivated, well-organized and detail-oriented Ability to handle confidential information Proficiency with MS Office including Word and Outlook An attitude and commitment to being an active participant of our employee-owned culture is a must What We BelieveHDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.Our CommitmentAs employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.At HDR, the health and safety of our employees is of the upmost importance. In accordance with local safety, health, and environmental legislation, HDR is committed to developing, maintaining, and enforcing proactive safe work policies, procedures, and standards.In accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and other applicable legislation, we are committed to meeting the accessibility needs of persons with disabilities. Candidates with disabilities may request reasonable accommodation throughout the recruitment and selection process by contacting our Human Resources team. HDR is a certified Living Wage Employer in Ontario, British Columbia, and Alberta.Primary Location:Canada-Ontario-Richmond HillIndustry:AdministrativeSchedule:Full-timeEmployee Status:RegularBusinessClass:Marketing and AdminJob Posting:Nov 18, 2025
