Office Manager

3 days ago

Richmond, Canada Vitality Integrative Health Full time

Work Term: Permanent
- Work Language: English
- Hours: 30 to 40 hours per week
- Education: Bachelor's degree
- Experience: 3 years to less than 5 years
- or equivalent experience
**Work setting**:

- Private sector
- Health care institution, facility or clinic
**Tasks**:

- Review, evaluate and implement new administrative procedures
- Delegate work to office support staff
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Oversee and co-ordinate office administrative procedures
- Administrative and office activities
- Send invoices
- Schedule and confirm appointments
- Record and relay information
- Provide directory assistance
- Provide basic information to clients and the public
- Perform clerical duties, such as filing and sorting and distributing mail
- Obtain and process information required to provide services
- Monitor mobile radio or telephone
- Manage routine office functions including reception, telephone and booking appointments
- Maintain work records and logs
- Greet people and direct them to contacts or service areas
- Calculate billing charges
- Answer telephone and relay telephone calls and messages
- Receive and issue payments
- Relay service to persons with disabilities
**Supervision**:

- 5-10 people
**Computer and technology knowledge**:

- Electronic mail
- Electronic scheduler
- Spreadsheet
- Accounting software
- MS Excel
- MS Outlook
- MS Windows
- MS Word
- Reservation software
- Electronic medical records
**Work conditions and physical capabilities**:

- Fast-paced environment
- Work under pressure
- Attention to detail
- Repetitive tasks
- Sitting
**Personal suitability**:

- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Team player
- Quick learner
**Screening questions**:

- Are you available for the advertised start date?
- Are you currently a student?
- Are you currently legally able to work in Canada?
- Are you willing to relocate for this position?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
- What is your current level of study?

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