Administrative Coordinator, Taylor Institute for Teaching and Learning

Description

The Taylor Institute for Teaching and Learning is currently seeking a Full-time Temporary Relief Administrative Coordinator for approximately 14 months.

Reporting to the Office Manager, the Taylor Institute (TI) Administrative Coordinator will play a significant role in the overall administration of the unit and deliver a superior level of support to faculty and staff throughout the Taylor Institute and the University of Calgary. The successful incumbent will provide and coordinate administrative support for the TI, coordinate and support key TI initiatives, coordinate student hires, and provide office management support for the Taylor Institute.

The work is highly interactive, including contacts with faculty, staff, and students from across the University of Calgary and the public as necessary. Exceptional professionalism, diplomacy, tact, organizational, and communication skills are required. The ability to manage priorities, multi-task simultaneously, work independently to tight timelines, maintain confidentiality, and deal effectively with overlapping and changing deadlines and priorities is required. This position also requires a high level of technical expertise in computer and office skills, including word processing, calendaring, digital collaboration, and the ability to learn and adapt to new software and applications quickly.

This position may occasionally require irregular work hours during peak periods and events.

Summary of Key Responsibilities (job functions include but are not limited to):

• In collaboration with the Academic Lead, Teaching and Learning Research and the Office Manager, responsible for the administrative program management of the full lifecycle of the UCalgary Teaching and Learning (TL) Grants program and supporting other special projects related to teaching and learning research as needed.
• Coordinate, support and advise on all student hires within the TI.
• Work as a team member with other Taylor Institute administrative assistants to provide support as required and to ensure the effective operation of the TI.
• Provide administrative support to members of the TI's leadership team, coordinate and support TI committees, act as a resource on university policies and procedures, and provide financial administration support.
• Communicate professionally with faculty, staff, and administrators across the academic community.
• Coordinate and support key Teaching and Learning initiatives and events.
• Work with all Teaching and Learning admin to develop, implement and improve processes and procedures to ensure shared learning, consistency and effectiveness.Provide coverage for administrative support and events as required.

Qualifications / Requirements:

• An undergraduate degree or equivalent experience of several years of relevant administrative/coordinator roles, successfully coordinating/supporting office operations or ongoing annual programs/projects.
• Strong interpersonal skills and a demonstrated ability to build and maintain positive relationships.
• Able to effectively work independently and as part of a team.
• Exemplary poise, tact, and diplomacy to deal appropriately with various people and situations (i.e., students, faculty, administrators, staff, community members, and traditional knowledge keepers).
• Proven ability to communicate effectively, delivering clear and concise written and verbal communications.
• Accurately and thoroughly draft letters, reports, summaries, and relevant documentation.
• Skillful in extracting, combining and documenting key themes from committee and group discussions across diverse topics, enabling clear organization and effective decision-making.
• Proven track record of effectively and quickly acquiring new knowledge and skills (technology, software, platforms, etc.)
• Expertise in essential computer skills and the use of software applications for word processing, spreadsheets, calendars, email and presentations.
• Ability to swiftly understand and navigate unfamiliar tasks or challenges, displaying a proactive and resourceful approach to learning and problem-solving.
• Proactive approach to anticipating needs, planning, organizing, and coordinating tasks with little or no direction in a complex environment with multiple projects and competing deadlines.
• Meticulous attention to detail and a high degree of accuracy in all tasks and deliverables.
• Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.
• Demonstrated commitment to Indigenous engagement, understanding the historical and current colonial context, and building reciprocal relationships.
• Understanding equity, diversity, inclusion and accessibility principles and practices would be an asset.
• Strong understanding of Indigenous perspectives, communities, protocols, engagement and familiarity with the University's Indigenous Strategy would be an asset. Knowledge of university core business systems and experience working at the University of Calgary would be an asset.

Application Deadline: November 26, 2024

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Operational/Admin Job Family, Phase 3.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Equity, Diversity and Inclusion (equity@ucalgary.ca) and requests for accommodations can be sent to Human Resources (hrhire@ucalgary.ca).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.