Finance Clerk

2 weeks ago

Ottawa, Canada Canada's Drug Agency Full time
Status: Full time, indefinite

Location: Ottawa, Ontario or Toronto, Ontario (hybrid)

Closing date: December 6, 2024

Salary range: $50,000 to $63,000 per year

CADTH is now Canada’s Drug Agency — a pan-Canadian health organization. We are an independent, not-for-profit organization headquartered in Ottawa, with a satellite office in Toronto. Created and funded by Canada’s federal, provincial, and territorial governments, we drive better coordination, alignment, and public value within Canada’s drug and health technology landscape. We provide Canada’s health system leaders with independent evidence and advice so they can make informed drug, health technology, and health system decisions, and we collaborate with national and international partners to enhance our collective impact.

We are proud to be a 2024 National Capital Region Top Employer. This recognition celebrates our dedication to fostering a work environment that nurtures growth; innovation; and inclusion, diversity, equity, and accessibility (IDEA). It reaffirms our ongoing efforts to create an outstanding workplace where our employees thrive and feel valued.

Most of our employees participate in a hybrid workspace arrangement that allows for flexibility and enhanced work-life balance. We believe in the positive impact of in-person collaboration and the importance of team building. Added consideration is given to qualified candidates who live near our offices and can participate in a hybrid arrangement. Those applying must be located in Ontario, except in rare circumstances where the employment position is remote.

Primary Focus

The Finance Clerk is accountable for processing and maintaining accurate accounts payable and staff expenses, and for ensuring all related financial policies are followed. They are also responsible for accurate and timely transactions and financial reconciliation, and to provide complete financial records to management.

What do the daily responsibilities look like?

On any given day, the Finance Clerk will:

  • record, match, and process company expenses, including employee expense claims and accounts payable invoices, as they are received
  • ensure all necessary supporting documentation and approvals are obtained, and verify financial codes for accurate entry into the financial system
  • process the weekly payment run (EFTs , bill payments, and wire transfers) and prepare all supporting documentation
  • maintain the Accounts Payable email inbox, providing timely and professional responses to inquiries
  • administer the corporate credit card program monthly, which includes coordinating the issuance of new cards, ensuring timely payment of card balances, monitoring charges across all cards, cancelling cards as necessary, and reconciling the monthly travel credit card for the organization
  • document, update, and provide interpretation of internal financial policies and procedures, as required
  • keep accurate and up-to-date files by ensuring documents are electronically filed in accordance with internal guidelines
  • participate in special projects that impact the financial system or processes, while continuously seeking to improve processes and policies by identifying inefficiencies and recommending enhancements
  • provide short-term coverage for team members during periods of leave.

Is this the right role for you?

The Finance Clerk will likely have:

  • completion of post-secondary education in a relevant area such as Business Administration or Commerce and no less than 2 years working in a similar role (an equivalent combination of education and relevant experience may be considered)
  • working knowledge of principles and practices related to accounts payable and employee expense claims
  • experience engaging and collaborating with internal partners and external vendors
  • excellent oral and written communication skills with strong attention to detail
  • experience working collaboratively, prioritizing, and balancing multiple competing tasks effectively in a fast-paced and dynamic environment
  • a respectful, approachable, and team-oriented approach, while building strong working relationships and a positive work environment
  • strong knowledge and experience with the following computer software programs:
  • Microsoft Excel
  • Microsoft Outlook
  • MS365.

What will set you apart?

The following is considered an asset qualification:

  • experience with SAP Concur and/or Sage 300.

While written and verbal communication skills in English are required, fluency in French is an asset.

What’s in it for you?

At Canada’s Drug Agency, you will find:

  • a team-focused, supportive, and inclusive work environment
  • a competitive compensation package, including participation in the Healthcare of Ontario Pension Plan (HOOPP) — 1 of Canada’s largest and most successful defined benefit pension plans
  • a comprehensive benefits package for employees and dependents, including health, dental, life, and travel insurance; a health spending account; and an employee assistance program
  • paid time off (including a minimum of 4 weeks of vacation leave as well as sick leave and life leave, a December holiday closure, and other leave options)
  • opportunities to work with and learn from highly specialized professionals
  • personal growth through professional development opportunities, corporate training, and support for continuing education
  • a friendly culture that supports community engagement
  • the opportunity to make a difference for people living in Canada and effect positive change.

To apply for this position, visit the Careers section of our website . Your résumé must clearly identify how your skills and experience relate to the requirements of this role. Applications for this opportunity may be used for future staffing vacancies. We thank you for your interest; however, only those candidates selected for further consideration will be contacted. Please visit our website regularly for new opportunities.

At Canada’s Drug Agency, we actively celebrate, support, and flourish through our differences. Our employees are people with different strengths, experiences, and backgrounds, who share a passion for building the future of health care. We demonstrate a commitment to IDEA through continuous training, modelling inclusive behaviours, and proactively managing biases. We highly encourage all qualified applicants to apply, including people of all places of origin and religions, people with disabilities, people who are neurodivergent, people who are Black or racialized, Indigenous people, women, and people from the 2SLGBTQ+ community. We also provide accommodations during all phases of the recruitment process. If you require any accommodations during the recruitment process, please let the Talent Acquisition team know when they contact you. We will work with you to meet your needs.

Please note that, as a condition of employment, successful candidates will be required to complete a confidential pre-employment background check, including criminal, employment, and educational verifications.

Candidates must be legally eligible to work in Canada. We regret that we are unable to sponsor employment visas at this time.

Apply Now

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