Administrative Assistant

1 month ago


Fredericton, Canada Viva Therapeutic Services Full time

Administrative Assistant

We are currently seeking an Administrative Assistant to join our team in Fredericton, NB.

Position Summary:

The Administrative Assistant’s primary role is to perform all payroll-related tasks and to support the Regional

Director with administrative tasks such as data entry, data maintenance and data reporting, as well as tasks as

needed to support the administrative needs of the Fredericton region which includes the administrative needs of

the HR Coordinator and Clinical Teams.

The hours of work for this position are Monday – Friday between 8:00-5:00 pm, but can vary depending on needs.

The ideal candidate will:

  • Follow the company’s policies and procedures; living our core values
  • Communicate respectfully and professionally with families, community partners and colleagues
  • Demonstrate a willingness and openness to learning. Are receptive to feedback and implementing
suggestions
  • Be highly organized, professional and are dedicated to making a positive impact by supporting our teams
who work with preschool children with autism spectrum disorder

Accountabilities include, but are not limited to:

  • Supporting all aspects of payroll and coordinating with our Provincial Payroll Administrator
  • Data entry, data maintenance and data reports – using systems such as Excel, ADP and Practice Perfect
  • Supporting file management of new intakes
  • Uploading client documents into client files. Supporting management of client files.
  • Quarterly filing and data consolidation
  • Reception desk coverage as needed (i.e., breaks, end of day, etc.)
  • Other administrative tasks as needed

Qualifications and Requirements:

The ideal candidate will have:

  • Post-secondary or community college education, with 2+ years of administrative experience
  • Bilingual; excellent oral and written communication skills in both official languages is an asset (English
and French)
  • High level of professionalism and confidentiality
  • Strong knowledge and experience with Microsoft Office, ADP, payroll software and comfortable with
technology
  • Strong attention to detail, and organizational skills



  • Strong interpersonal skills
  • Ability to take initiative and work independently, and as part of a team
  • Be willing to complete a criminal record check, vulnerable sector check and Social Development prior
contact check within the past five years
  • Valid Driver’s license and access to a vehicle as travel may occasionally be required
  • Experience in a fast-paced office environment
  • Experience with phone and reception duties is an asset

We Offer:
  • Competitive salary
  • Comprehensive group benefits
  • Vacation and personal leave
  • Employment Assistance Program

Our Team:

VIVA Therapeutic Services was founded by Danielle Pelletier in 2005, to provide preschool aged children with
autism spectrum disorder and their families with high quality, evidence-based services. At VIVA, our programs
are dedicated to providing quality therapy and making every teaching moment count. As a result of our
programs’ success, we have gained our government’s confidence in our contracted services and currently serve
over 600 families across the province of New Brunswick.

For more information about our services, please visit: https://

Interested applicants are invited to send a cover letter and resume to: Madan.Khan-Thakuri@vivanb.ca
Application deadline: December 6, 2024

We thank all applicants for their interest; only those selected for an interview will be contacted.



  • Fredericton, Canada New Brunswick Association of Social Workers Association des Travailleuses et travailleurs social d Full time

    **Administrative Assistant** The New Brunswick Association of Social Workers seeks a qualified, energetic individual who is accustomed to an environment with ever-changing priorities and can multitask. This position is in Fredericton, New Brunswick. **Duties**: The Administrative Assistant reports to the Executive Director and will provide administrative...


  • Fredericton, Canada NBASW ATTSNB Full time

    **Administrative Assistant** The New Brunswick Association of Social Workers seeks a qualified, energetic individual who is accustomed to an environment with ever-changing priorities and can multitask. This position is in Fredericton, New Brunswick. **Duties**: The Administrative Assistant reports to the Executive Director and will provide administrative...


  • Fredericton, Canada MERRITHEWS APPLIANCE Full time

    **Job Summary** We are seeking a customer service focused Administrative Assistant to join our team. You will be responsible for greeting customers, assessing their needs and daily administrative daily tasks. **Responsibilities** - Build and maintain relationships with new and existing customers regarding service - Provide exceptional customer service over...


  • Fredericton, Canada Municipal Group of Companies Full time

    Dexter Construction is a large, diversified Construction Company engaged in all major aspects of the heavy civil construction industry within the Atlantic Provinces. We are currently looking for a bright, career-oriented administrative assistant based out of our **Fredericton,** **NB **office. **Primary Duties and Responsibilities**: - Assist with daily...


  • Fredericton, Canada Day & Ross Full time

    **At Day & Ross, you’ll go far.** Day & Ross is one of Canada’s largest transportation companies, serving top brands across North America. We got our start hauling potatoes in 1950, and now we have a team of more than 8,000 employees, drivers and owner operators. We believe our people are our greatest strength - and we treat them like family. For over a...


  • Fredericton, Canada New Brunswick Nurses Union Full time

    **Administrative Assistant** **Duties**: **Experience & Education**: - High school graduate or successful GED diploma required, and office administration diploma desirable. - Experience in an administrative role in a fast-paced office environment, considered an asset. - Demonstrated social media, communications, government relations, research and...


  • Fredericton, New Brunswick, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking a highly skilled Administrative Services Assistant to join our team at beBee Professionals in Fredericton. As an Administrative Services Assistant, you will be responsible for providing administrative support to our office operations, ensuring that our office runs efficiently and smoothly.Key Responsibilities:Provide administrative support to...


  • Fredericton, Canada Department of Health Full time

    **DEPARTMENT OF HEALTH** **ADMINISTRATIVE ASSISTANT** **(ASL 3)** **OPEN COMPETITION** **FREDERICTON** The Department of Health is seeking individuals to fill permanent Administrative Assistant opportunities throughout various teams in Fredericton. - Providing support to various professionals as well as management; - Preparation, formatting, tracking and...


  • Fredericton, Canada MobileConnect Canada Full time

    OPPORTUNITY DETAILS: This position may also be titled: Business Assistant, Office Assistant, or Media Assistant. Your role will be assisting with day-to-day working operations but has evolved a little recently. Along with helping with Data Entry, Online Research, minor Paperwork or Amazon-related activities Online. Recently, things evolved to working with...


  • Fredericton, Canada MobileConnect Canada Full time

    OPPORTUNITY DETAILS: This position may also be titled: Business Assistant, Office Assistant, or Media Assistant. Your role will be assisting with day-to-day working operations but has evolved a little recently. Along with helping with Data Entry, Online Research, minor Paperwork or Amazon-related activities Online. Recently, things evolved to working with...


  • Fredericton, Canada BG Services Full time

    BG Services is looking for someone to join our team. we are looking for a temporary full-time employee to work our northside showroom Monday - Friday 8:30-5 with of some evening / weekend shifts. Full time through summer leading to part time evenings / weekends in September. This position is starting out covering a leave and leading to a year round part time...


  • Fredericton, Canada Shift Automotive Full time

    Shift Auto Group, Atlantic Canada’s fastest growing Auto Group is looking for an Administrative Support Assistant! Shift Auto Group consists of Volvo Cars New Brunswick, Fredericton Mitsubishi, Grand Falls Hyundai, Miramichi Kia, 4 ReCar locations, 2 St Croix Auto locations, Velocity Auto Body, and 8 Wonder Auto locations. We are looking for an...


  • Fredericton, Canada Tourism Industry Association of New Brunswick Full time

    **The administrative assistant** is responsible for the overall administration of the reception and administrative duties that are associated with this position including providing support to team members and the CEO. The incumbent will work from a desk and use the telephone and a computer throughout the course of their day to perform a variety of...


  • Fredericton, Canada Dentalcorp Full time

    About Us:Located in the vibrant Uptown Fredericton area at the Corbett Centre, Demmings Dental Group has been proudly serving the community for years. We offer a wide range of dental services, including preventative care, cosmetic dentistry, implants, teeth whitening, and TMJ/TMD treatments.Led by Dr. Doug Demmings, our team is known for exceptional patient...


  • Fredericton, Canada Gallagher Full time

    IntroductionIndulge your passion for problem-solving and embrace the thrill of addressing risk head-on at Gallagher's global brokerage team. Join a family of diverse minds, united by a relentless pursuit of excellence. As part of our team, you'll be the architect of protection, safeguarding businesses and empowering their ambitions. Together, we'll build a...


  • Fredericton, Canada Cushman & Wakefield Full time

    **Job Title** Administrative Assistant - Part - Time (6 month contract) **Job Description Summary** **Tasks & Responsibilities-** Client Relations / Communications: - Collect monthly and certified sales reports from tenants; upload the sales in Excel tracking and YARDI - Distribute Sales Summaries, Detailed Sales Reports and the Tenant Ranking Reports -...


  • Fredericton, New Brunswick, Canada beBee Professionals Full time $35,000 - $45,000

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at beBee Professionals in Fredericton. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office.Key ResponsibilitiesProvide exceptional administrative support to our team, including answering phones,...


  • Fredericton, Canada Active Glass & Mirror Full time

    Please feel free to drop off a resume to Gianna in person Monday to Friday 8:00am-5:00pm. **Job Types**: Full-time, Fixed term contract Contract length: 12-18 months Pay: $16.00-$20.00 per hour **Benefits**: - Dental care - Extended health care - Life insurance - Vision care Schedule: - Monday to Friday **Education**: - Secondary School...


  • Fredericton, New Brunswick, Canada beBee Professionals Full time $30,000 - $45,000

    Job SummaryWe are seeking a highly organized and detail-oriented Office/Administrative Assistant to support our office operations in Fredericton. As a key member of our team, you will be responsible for ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesProvide exceptional administrative support to our team, including answering...


  • Fredericton, Canada Source Code Global Full time

    We are seeking to hire a technically skilled **database administrator** that is capable of holding positions of great responsibility. In this role, you'll be the first respondent to database problems that arise and carry out periodic maintenance and troubleshooting. To ensure success as a **database administrator**, you should be an excellent problem-solver...