Administrative Assistant
1 month ago
Administrative Assistant
We are currently seeking an Administrative Assistant to join our team in Fredericton, NB.
Position Summary:
The Administrative Assistant’s primary role is to perform all payroll-related tasks and to support the Regional
Director with administrative tasks such as data entry, data maintenance and data reporting, as well as tasks as
needed to support the administrative needs of the Fredericton region which includes the administrative needs of
the HR Coordinator and Clinical Teams.
The hours of work for this position are Monday – Friday between 8:00-5:00 pm, but can vary depending on needs.
The ideal candidate will:
- Follow the company’s policies and procedures; living our core values
- Communicate respectfully and professionally with families, community partners and colleagues
- Demonstrate a willingness and openness to learning. Are receptive to feedback and implementing
- Be highly organized, professional and are dedicated to making a positive impact by supporting our teams
Accountabilities include, but are not limited to:
- Supporting all aspects of payroll and coordinating with our Provincial Payroll Administrator
- Data entry, data maintenance and data reports – using systems such as Excel, ADP and Practice Perfect
- Supporting file management of new intakes
- Uploading client documents into client files. Supporting management of client files.
- Quarterly filing and data consolidation
- Reception desk coverage as needed (i.e., breaks, end of day, etc.)
- Other administrative tasks as needed
Qualifications and Requirements:
The ideal candidate will have:
- Post-secondary or community college education, with 2+ years of administrative experience
- Bilingual; excellent oral and written communication skills in both official languages is an asset (English
- High level of professionalism and confidentiality
- Strong knowledge and experience with Microsoft Office, ADP, payroll software and comfortable with
- Strong attention to detail, and organizational skills
- Strong interpersonal skills
- Ability to take initiative and work independently, and as part of a team
- Be willing to complete a criminal record check, vulnerable sector check and Social Development prior
- Valid Driver’s license and access to a vehicle as travel may occasionally be required
- Experience in a fast-paced office environment
- Experience with phone and reception duties is an asset
- Competitive salary
- Comprehensive group benefits
- Vacation and personal leave
- Employment Assistance Program
Our Team:
VIVA Therapeutic Services was founded by Danielle Pelletier in 2005, to provide preschool aged children with
autism spectrum disorder and their families with high quality, evidence-based services. At VIVA, our programs
are dedicated to providing quality therapy and making every teaching moment count. As a result of our
programs’ success, we have gained our government’s confidence in our contracted services and currently serve
over 600 families across the province of New Brunswick.
For more information about our services, please visit: https://
Interested applicants are invited to send a cover letter and resume to: Madan.Khan-Thakuri@vivanb.ca
Application deadline: December 6, 2024
We thank all applicants for their interest; only those selected for an interview will be contacted.
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