Human Resources Coordinator

Job Title: Human Resources Coordinator

Report to: Human Resources Manager

Location: 1855 Merivale Road – On-Site

Hours of Work: Monday to Friday – 8:00 am to 4:00 pm - flexible

Employment Status: Full-time permanent

Closing Date: April 4, 2025

Who We Are?

The Tony Graham Automotive Group (TGAG) is a reputable and established business, close to 50 years in the Ottawa area. Our group consists of Tony Graham Toyota, Tony Graham Lexus, Kanata Toyota, Tony Graham AutoEdge, Collision Center, and AADA Leasing. We recognize that our employees define us; we cannot deliver a great customer experience without a talented team. The car industry is a constantly changing, fast-paced industry that offers fulfilling careers and competitive salaries. It is a huge industry with jobs available in all segments, room for growth, and a wide array of choices for both those who are looking to jumpstart an exciting career or change career paths. We offer a unique, diverse and dynamic work environment.

Job Summary

The Human Resources Coordinator acts as the frontline contact to employees inquiring about Human Resources services and assists with the day-to-day HR operations across all the Tony Graham Automotive Group dealerships. This position will work in conjunction with the Human Resources Manager, specifically with recruitment, selection and onboarding processes as well as the processing of benefits. In addition, the HR Coordinator will assist with the administration of the employee relations, HRIS (Dayforce) operation, as well as the Health and Safety Program management. This position will work for all dealerships/divisions of the Tony Graham Automotive Group. The ability to maintain confidentiality and complete administrative tasks with quality, efficiency, and attention to detail are essential to this position.

What we offer

You will work in a dynamic workplace with people who live the values of our organization and will enjoy many of the benefits and opportunities at Tony Graham Automotive Group, including:

• Participation in TGAG group benefit plan after three months and participation in the RRSP/DPSP after two years
• Reimbursement of recertification and designation costs
• Professional development opportunities
• Staff discounts on used car sales and parts and service rates
• Paid birthday leave.
• Employees can purchase parts on behalf of their family members and obtain the employee discount.

What you offer

Some of the tasks of this position include:

Recruitment & Selection

·   Partner with Department Managers on job posting requirements

·   Post jobs internally and on job boards

·   Collect and sort resumes

·   Prescreen applicants; email questionnaires, conduct phone screens

·   Schedule interviews

·   Write interview questions, prepare interview folders

·   Conduct interviews and consult with managers

·   Extend a Conditional Offer of Employment to successful candidates

·   Conduct reference checks, validate documents (e.g., education, driver's abstract, work eligibility)

·   Validate that conditions are met by completing a thorough reference check, obtaining Driver's Abstract, verification of eligibility to work in Canada, and verify education if required for the position

Benefits Administration

• Administer Group Benefit Plan including Dental, Health, Long-Term Disability, EAP, RRSP/DPSP, enrolment, changes, terminations, etc.
• Assist with administration of employee leaves (LTD, Medical, Pregnancy/Parental, etc)
• Respond to benefit inquiries
• Make changes for enrolments/terminations

Leave Management

• Administer LTD, Medical, Pregnancy/Parental leaves
• Assist with Disability and WSIB claims and claims management program

Occupational Health & Safety

• Administer all aspects related to Occupational Health & Safety, such as Joint Health and Safety meetings, agendas, First Aid requirements and tracking, mandatory postings, minutes of meeting,
• Organize JHSC meetings, agenda, minutes
• Track First Aid, safety postings, inspections
• Follow OHSA policies
• Follow up workplace inspection compliance
• Comply with equipment and PPE use rules
• Report hazards/deficiencies
• Prevent unsafe conduct (e.g., pranks, roughhousing)
• Track OHS certifications such as First Aid and JHSC Certifications

Employee Relations and HRIS Management

• Maintain records (paper and electronic) related to programs and claims in accordance with applicable legislation
• Process documentation, draft letters and prepare reports as required/requested
• Ensure all relevant documentation is maintained and uploaded to HRIS
• Maintaining HR database - data entry, data manipulation, data dissemination, building reports, running reports

Policy & Compliance

• Develop, update and ensure compliance with all policies and procedures of the Tony Graham Automotive Group
• Ensure compliance with all applicable legislation (i.e., Employment Standards Act, Occupational Health and Safety Act, Human Rights Code, Privacy Legislation, AODA, etc.)
• Any other job responsibilities, as assigned.

The successful candidate will have the following:

Education and Qualification

·     Post-secondary education in Business Administration with an HR Emphasis or equivalent in a related field. A combination of education and experience will also be considered.

·     HRPA designation is a great asset.

Language

·     Fluent in English, oral and written

Experience

·     2-3 years of relevant HR experience

·     Knowledge of the ESA, Occupational Health and Safety Act, and relevant labour legislation

·     Demonstrated experience with Microsoft Office Suite and Adobe Acrobat, DocuSign

·     Demonstrated knowledge with HRIS systems (Ceridian Dayforce would be an asset)

·     Extremely organized and excellent time management skills

·     Excellent attention to detail

Skills

·     Team player - flexible and adaptable to a variable work environment and shifting duties as department evolves

·     Strong interpersonal and communication skills

·     Strong adherence to confidentiality and all applicable privacy legislation

Abilities

·     Ability to work independently with minimal supervision

·     Ability to organize and manage workload, multiple & conflicting priorities and demands

·     Ability to juggle and prioritize multiple facets and operational components

·     Ability to negotiate and work with a variety of stakeholders and build connections

Core Competencies:

·        Organizational Awareness and Understanding: 

Demonstrates and promotes a personal understanding of and appreciation for the vision, mission and values of the organization.

·        Leadership: 

Motivates and inspires self and others to take action to achieve desired outcomes.

·        Initiative, Enthusiasm and Innovation:

Ability to manage and lead in order to achieve and exceed identified goals.

·        Planning and Organization:

Ability to establish a clearly defined and effective course of action for self and others to accomplish short and long term work goals.

·        Communication and Interpersonal Skills:

Ability to speak, write, listen and secure information in a variety of settings. Ability to cooperate with others to achieve results. Ability to create and build relationships inside and outside the organization.

·        Problem Solving:

Identifies an issue, gathers and processes information, coming up with possible solutions, selecting appropriate responses, and implementing them.

·        Relationship Building and Collaboration:

Builds positive interactions both internally and externally to achieve work related goals.

·        Quality Focus:

Ensures that success criteria for self, staff and programs are set, reviewed and surpassed regularly to provide excellent service delivery.

How to apply?

Applications must be submitted to the Tony Graham Automotive Group, and all cover letters should be addressed to Kareem Taji, Recruitment Specialist ( )

Thank you for your interest. Only those selected for an interview will be contacted.

TGAGA is committed to being an Equal Opportunity Employer.

Please advise in advance if you require any accommodation during this process. We believe all people have the right to live free from discrimination or harassment of any kind.