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Executive Assistant

1 week ago

courtenay, Canada Robert Half Full time

We are partnering with an independent Accounting Firm on Vancouver Island for an Executive Assistant. In this role, you will be supporting one of the Managing Partners in calendar and administrative support.

The ideal individual will be detail-oriented, can maintain professionalism, and be confident in handling sensitive information.

Responsibilities

  • Oversee the partners’ schedules, including coordinating meetings and appointments.
  • Handle emails and phone calls on behalf of the partner.
  • Act as the main point of contact for both internal and external communications, ensuring professional phone and email etiquette.
  • Accurately complete data entry tasks and maintain well-organized records.
  • Support accounting and tax-related tasks as needed, depending on skill level and experience.
  • Review documents for accuracy and clarity before distribution.
  • Assist with front desk responsibilities, including greeting visitors and handling incoming calls as required. This is not the primary function of the role.
  • Create reports, presentations, and various documents as needed.
  • Keep a well-organized digital filing system

Requirements

  • Bachelor’s degree from a recognized Canadian university.
  • Experience working in a law firm, accounting firm, or other professional environment.
  • Strong organizational abilities with a talent for prioritizing tasks effectively.
  • Willingness to develop accounting and tax knowledge as needed.
  • Exceptional proofreading skills with strong attention to detail.
  • Proficiency in Microsoft Office products and solid computer literacy.
  • Capable of working independently while also thriving in a collaborative team setting.
  • Strong data entry skills with an emphasis on accuracy and efficiency.
  • Outstanding written and verbal communication abilities.
  • Maintains a high level of discretion when handling confidential information.