Executive Assistant

5 days ago

Canada Home Ownership Alternatives Full time

Are you a highly organized and passionate individual looking to make a real impact? Do you thrive in a dynamic environment where your contributions are valued? If so, we want you to join our team as an Executive Assistant

About Us:

Established in 1994, Home Ownership Alternatives (HOA) is a non-profit financial corporation dedicated to supporting the development of attainable housing across Canada. HOA plays a pivotal role in assisting individuals and families achieve homeownership by providing down payment support— a unique approach empowering those who might otherwise face barriers to owning a home. We also support developments that are built according to local needs and requirements. All developments have been designed to reduce ongoing ownership costs to make them more affordable to moderate income Canadians.

At Home Ownership Alternatives, we're dedicated to facilitating access to housing through innovative financing and development solutions. We're seeking a talented individual to provide essential support to our CEO and ensure the smooth operation of our organization. This is a unique opportunity to play a vital role in our mission and contribute to meaningful change.

What You'll Do:

As our Executive Assistant, you'll be the backbone of our organization, providing crucial support to our CEO and managing a wide range of operational responsibilities.

Your days will be filled with:

  • Executive Support: Keeping our CEO organized and on track by managing their calendar, handling communications, and preparing important documents.
  • Board & Committee Coordination: Ensuring seamless communication and organization for our Board and Committee meetings, including our exciting Annual General Meeting.
  • Human Resources Support: Contributing to a positive work environment by maintaining corporate policy and procedures, employee benefits, and records.
  • Office Operations & Facilities Management: Keeping our office running smoothly and efficiently, from managing supplies to coordinating IT support.
  • General Administration: Handling a variety of administrative tasks and ensuring smooth communication across the organization.

What You'll Bring:

  • Exceptional Organization: You're a master of multitasking and time management.
  • Strong Communication Skills: You excel at both written and verbal communication.
  • Tech Savvy: You're proficient in Microsoft Teams and Office Suite (Word, Excel, PowerPoint, Outlook) and eager to leverage new technology to enhance efficiency.
  • Discretion & Confidentiality: You handle sensitive information with the utmost professionalism.
  • Problem-Solving Prowess: You're a proactive problem solver and a skilled decision-maker.
  • Team Spirit: Ability to set a positive tone for the office while working in independent and collaborative work environments.
  • Passion for Our Mission: You're excited about affordable housing and non-profit work.
  • Experience: A bachelor's degree (preferred) and 5+ years of experience in executive assistance or office management.
  • Bonus Points: Experience in HR, financial administration, affordable housing, or working with boards of directors.

Why Join Us?

  • Make a Difference: Contribute to a mission-driven organization that positively impacts lives.
  • Hybrid Work Environment: Enjoy the flexibility of a hybrid work schedule.
  • Growth Opportunities : Expand your skills and knowledge in a dynamic and supportive environment.
  • Collaborative Team: Work alongside passionate and dedicated colleagues.
  • Competitive Compensation: We value your contributions and offer a competitive salary and benefits package.

Ready to Make a Difference?

If you're ready to take on a challenging and rewarding role, we encourage you to apply Please submit your resume and cover letter by April 8, 2025.

We look forward to hearing from you

Home Ownership Alternatives (HOA) welcomes and encourages applications from people with disabilities in compliance with the Accessibility for Ontarians with Disabilities Act. Accommodations are available on request for all aspects of the recruitment & selection process. If you require an accommodation, please contact

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