Executive Assistant

4 weeks ago

Canada BDC - Business Development Bank of Canada Full time

No other bank is doing what we do.

At BDC, we help Canada and its entrepreneurs create a prosperous, inclusive and green economy. Our mission is to help Canadian businesses thrive by providing financing, capital and advisory services. We’re devoted to Canadian entrepreneurs. We’re also dedicated to our employees. Adaptable. Inspiring. Different. There’s a reason we like to work here, and we think you’ll like it too. Join BDC and help make a difference

Diversity. Equity. Inclusion. They’re more than just words for BDC. These concepts are foundational to our success and to our ability to attract, retain, mobilize and develop the right talent, as well as to offer a healthy, professional and collaborative environment. We are committed to cultivating and preserving an environment where all employees can thrive, and, for over a decade, we have been recognized as one of Canada's Top 100 Employers and one of Canada's Best Diversity Employers. In recruiting for our team, we welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation, beliefs, experiences, and more.

POSITION OVERVIEW

BDC is seeking an Executive Administrative Assistant for the Chief Financial Officer’s group, which incorporates the Finance, Procurement and Real Estate & Facilities Management teams.

**YOU WILL BE SUCCESSFUL IN THIS ROLE IF**:
You enjoy supporting an executive team

You enjoy following up on administrative tasks

You enjoy managing a wide variety of activities

You are discreet and diplomatic by nature

CHALLENGES TO BE MET

Support the CFO and VP & Lead as well as the teams reporting to the CFO with administrative tasks, including the management of multiple calendars, assist in the onboarding of new employees, making requests related to access rights and computer services, managing supplies, travel arrangements and mail

Prepare agenda and ensure follow up on action items for CFO leadership meetings, Finance Leaders meeting, and other management meetings deem adequate

Ensure thorough follow-up for invoice processing and expense account management

Assist in processing contracts

Prioritize conflicting needs, process files/requests quickly and proactively, and follow them through to completion, often with time constraints

Provide a bridge for smooth communication between the team and internal departments

Be an active participant with regards to SMC requests and fellow EAs.

Develop and maintain liaison with external parties to ensure coordination of information and for various projects

Perform any other duties related to the nature of your position

Process various confidential data, such as reports, documentation, and correspondence

WHAT WE ARE LOOKING FOR

College diploma in office or business administration

5 years’ experience in an administrative support role to senior management

Strong coordination skills, including the ability to organize work and manage multiple priorities

Strong interpersonal skills and the ability to build relationships with external and internal stakeholders

Exceptional attention to detail and ability to perform under pressure

Excellent communication and writing skills in both French and English

Good knowledge of software - Word / Excel / PowerPoint

With us, you'll be able to achieve the work/life balance you're looking for, with competitive working conditions and above-market flexible benefits. This includes modern workspaces to work from when you are in our offices, and, for some specific positions, the ability to work remotely, on reserve, and/or within your community.

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