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Administrative Assistant

1 week ago

port coquitlam, Canada Wesgar Inc. Full time

Wesgar is the fastest growing custom precision sheet metal fabricator and the largest producer of high-mix, low-volume products in Western Canada and the Pacific Northwest. As a specialist in identifying and solving the unique challenges and complex needs of each customer, Wesgar crafts tailored solutions to meet and deliver to our customers’ exacting standards. Our world-class, 120,000 sq ft operations houses state-of-the-art sheet metal and copper fabrication equipment.


Wesgar's one-stop-shop is capable of serving the high demand of our customers and offers an unrivaled range of services, including design for manufacturability, prototype production, fabrication, finishing, assembly, machining, stringent quality inspection and documentation, inventory and stocking programs, and logistical services.


The Shipping Administrative Assistant will support the import and shipping processes by handling documentation, ensuring compliance with regulations, and maintaining accurate records. This role requires close collaboration with various teams, including purchasing, logistics, estimating, customer service, and finance, to ensure smooth import operations and cost accuracy.


Key Responsibilities:

Documentation Management:

  • Prepare, review, and file all import-related documents, including bills of lading, certificates of origin, and tariff classification forms.
  • Ensure all paperwork is accurately completed and stored for audit and compliance purposes.
  • Regulatory Compliance:
  • Stay updated on steel and aluminum tariff regulations and other relevant import policies.
  • Ensure all shipping documents meet government and company compliance requirements.


Data Accuracy:

  • Verify product codes, Harmonized Tariff Schedule (HTS) classifications, and shipment quantities.
  • Identify and correct discrepancies to prevent extra duties, customs delays, or penalties.


Cross-Functional Coordination:

  • Work closely with purchasing, logistics, estimating, customer service, and finance teams.
  • Assist in tracking shipments, resolving import-related issues, and ensuring timely processing of imports.


Recordkeeping & Reporting:

  • Maintain organized records of all import transactions.
  • Generate reports on compliance, import costs, and shipment status as needed.


Skills & Qualifications:

  • Strong attention to detail and accuracy in handling documentation.
  • Basic knowledge of import regulations and shipping processes.
  • Ability to organize and maintain detailed records.
  • Good communication skills and ability to collaborate with different teams.
  • Proficiency in Microsoft Office (Excel, Word) and familiarity with ERP or shipping software is an asset.


Preferred Qualifications:

  • Diploma or certification in logistics, supply chain, business administration, or a related field.
  • Some experience in shipping, logistics, or import administration is an advantage.


From $21-$23 per hour


Wesgar provides employees with an awesome working environment, great benefits, paid vacations, employee recognition programs, company BBQs, employee referral bonus program, years of services award, profit sharing.


Thank you for all resumes that we receive, however we will only contact candidates that have been selected for interview.