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Executive Assistant Needed for High-Level Executive

2 weeks ago

St John's, Newfoundland and Labrador, Canada Bighornlaw Full time
Job Description:

We are seeking a highly organized and proactive executive assistant to join our team. As an executive assistant, you will play a key role in supporting our high-level executive with administrative duties such as making travel arrangements, scheduling meetings, and managing office operations.

The ideal candidate will possess excellent time management skills, organizational skills, interpersonal skills, and communication skills. You will be responsible for assisting with meeting preparation, taking minutes, and performing office management duties such as organizing filing systems and ordering office equipment and supplies.

Responsibilities:
  • Scheduling meetings as needed and correcting scheduling conflicts.
  • Manage all travel arrangements.
  • Make reservations for meals and activities.
  • Review and triage incoming e-mails, elevating important communications to the executive and delegating or responding to the rest.
  • Attend meetings as needed: transcribe notes, follow up on action items and calendar tasks.
  • Handle computer/technical issues either by being tech-savvy yourself or by contacting our IT Company or Office Manager.
  • Event planning for the Firm and personal events.
  • Picking up orders and assisting with personal errands as needed.
  • Support an executive with meeting preparation and take minutes.
  • Manage schedules including itineraries, travel arrangements, and team meetings.
  • Perform office management duties such as organizing filing systems and ordering office equipment and supplies.