Current jobs related to Executive Assistant - Toronto, Ontario - QY Search & Advisory

  • Executive Assistant

    4 weeks ago

    Toronto, Ontario, Canada beBee Professionals Full time $35,000 - $50,000

    We are seeking a highly skilled Executive Assistant to join our team at beBee Professionals in Toronto. The successful candidate will be responsible for providing executive-level support to our office operations, ensuring that our office runs efficiently and effectively.Key Responsibilities:Provide executive-level support to the office team, including...

  • Executive Assistant

    4 weeks ago

    Toronto, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    We are looking for an Executive Assistant to support our office operations at beBee Professionals in Toronto. As an Executive Assistant, you will be responsible for providing administrative support, ensuring the smooth day-to-day functioning of our office.Key Responsibilities:Manage office correspondence, including emails and phone calls.Schedule meetings...

  • Executive Assistant

    4 weeks ago

    Toronto, Ontario, Canada AppleOne Full time

    Executive AssistantThis is a unique opportunity to join AppleOne as an Executive Assistant, providing high-level administrative support to the CEO and the Office of the CEO.Key Responsibilities:Coordinate the CEO's schedule to ensure maximum productivity and effectiveness.Draft, prepare, and review correspondence on behalf of the CEO, including letters,...

  • Executive Assistant

    2 weeks ago

    Toronto, Ontario, Canada City of Toronto Full time

    Job Title: Executive AssistantJob Summary:We are seeking an experienced Executive Assistant to provide high-level administrative support to the Executive Director of the City of Toronto. The successful candidate will be responsible for managing the Executive Director's schedule, coordinating travel arrangements, and preparing correspondence and reports.Key...

  • Executive Assistant

    4 weeks ago

    Toronto, Ontario, Canada The Leadership Agency Full time

    Job Title: Executive AssistantWe are seeking a highly organized and detail-oriented Executive Assistant to join our team at The Leadership Agency. As an Executive Assistant, you will provide administrative support to our senior leadership team, ensuring seamless day-to-day operations and contributing to the success of our organization.Key...

  • Executive Assistant

    4 weeks ago

    Toronto, Ontario, Canada ADJ Industries Inc (ADJ) Full time

    Job Title: Executive AssistantWe are seeking an experienced Executive Assistant to join our team at ADJ Industries Inc (ADJ). As an Executive Assistant, you will provide administrative support to our executives and teams, ensuring the smooth operation of our daily activities.Key Responsibilities:Administrative Support: Provide administrative support to our...

  • Executive Assistant

    4 weeks ago

    Toronto, Ontario, Canada ADJ Industries Inc (ADJ) Full time

    Job Title: Executive AssistantWe are seeking a highly organized and detail-oriented Executive Assistant to join our team at ADJ Industries Inc (ADJ). The successful candidate will provide administrative support to our executives, ensuring seamless day-to-day operations and contributing to the success of our organization.Key Responsibilities:Compile and...

  • Executive Assistant

    2 days ago

    Toronto, Ontario, Canada NORTHUMBERLAND COLLEGE Full time

    Job Description:We are seeking an experienced Executive Assistant to join our team at Northumberland College. As an Executive Assistant, you will be responsible for providing administrative support to our management team and ensuring the smooth operation of our office.The successful candidate will have a strong background in administration, with experience...

  • Executive Assistant

    3 weeks ago

    Toronto, Ontario, Canada KUBEBOOTH INC Full time

    Job Title: Executive AssistantKUBEBOOTH INC is seeking an experienced Executive Assistant to provide administrative support to our team. The ideal candidate will have excellent communication skills, be highly organized, and have a strong attention to detail.Key Responsibilities:Administrative Support: Provide administrative support to the team, including...

  • Executive Assistant

    3 weeks ago

    Toronto, Ontario, Canada Ontario Ltd Full time

    Job Title: Executive AssistantJob Summary: We are seeking a highly organized and detail-oriented Executive Assistant to join our team at Ontario Ltd. As an Executive Assistant, you will provide administrative support to our management team, ensuring the smooth operation of our daily activities.Key Responsibilities:Provide administrative support to the...

  • Executive Assistant

    1 month ago

    Toronto, Ontario, Canada City of Toronto Full time

    Job Title: Executive AssistantAre you a highly organized and detail-oriented individual with excellent communication skills? Do you have experience providing administrative support to senior executives? We are seeking an Executive Assistant to join our team at the City of Toronto.Key Responsibilities:Provide senior-level administrative support to the...

  • Executive Assistant

    3 weeks ago

    Toronto, Ontario, Canada Zurich Insurance Company Ltd. Full time

    Seeking an experienced Executive Assistant to provide operational and administrative support to the Head of Customer Management and other executive team members, with a strong focus on organizational skills, attention to detail, and excellent communication skills, for a hybrid work opportunity at Zurich Canada, a leading insurance provider with a...

  • Executive Assistant

    4 weeks ago

    Toronto, Ontario, Canada Randstad Canada Full time

    Job Title: Executive AssistantWe are seeking an experienced Executive Assistant to support our client, a leading software development firm, in their Toronto, ON office.Responsibilities:Manage the diary/calendar and emails for the Managers, including calls and voicemails.Coordinate internal and external correspondence.Arrange meetings for Managers, including...

  • Executive Chef Assistant

    3 weeks ago

    Toronto, Ontario, Canada Rebozos Inc Full time

    Job Title: Executive Chef AssistantRebozos Inc is seeking an experienced Executive Chef Assistant to join our team. As an Executive Chef Assistant, you will be responsible for assisting the Executive Chef in the planning, preparation, and presentation of food for our clients.Key Responsibilities:Assist the Executive Chef in menu planning and...

  • Executive Assistant

    4 weeks ago

    Toronto, Ontario, Canada Ontario Ltd Full time

    Job Title: Executive AssistantWe are seeking a highly organized and detail-oriented Executive Assistant to join our team at Ontario Ltd.Job Summary:The Executive Assistant will provide administrative support to our management team, ensuring the smooth operation of our daily activities. This is a permanent position, working 35 hours per week, with a secondary...

  • Executive Chef Assistant

    3 weeks ago

    Toronto, Ontario, Canada Las Fronteras Inc. Full time

    Job Title: Executive Chef AssistantJob Summary: We are seeking a highly skilled and experienced Executive Chef Assistant to join our team at Las Fronteras Inc. As a key member of our culinary team, you will be responsible for assisting the Executive Chef in the preparation and presentation of high-quality dishes.Key Responsibilities:Assist the Executive Chef...

  • Senior Executive Assistant

    4 weeks ago

    Toronto, Ontario, Canada Adecco Canada Full time

    Executive Assistant Job OpeningWe are seeking a highly skilled and experienced Executive Assistant to provide exceptional support to our busy Executive. As a key member of our team, you will be responsible for managing a complex calendar, preparing documents and reports, and coordinating travel arrangements. Your strong organizational skills, attention to...

  • Executive Assistant

    4 weeks ago

    Toronto, Ontario, Canada The Leadership Agency Full time

    Job Title: Executive AssistantAt The Leadership Agency, we are seeking a highly organized and detail-oriented Executive Assistant to support our team. The successful candidate will be responsible for managing the founding partner's schedule, email correspondence, and phone calls, as well as maintaining and updating our CRM system.Key Responsibilities:Manage...

  • Executive Assistant

    4 weeks ago

    Toronto, Ontario, Canada Adecco Canada Full time

    Executive Assistant Job Opening in Toronto, ONOur client, a well-established residential services firm, is seeking a highly skilled and experienced Executive Assistant to provide support to a busy Executive. The ideal candidate will have a strong background in calendar management, document preparation, and meeting coordination.Heavy calendar management and...

  • Executive Assistant

    4 weeks ago

    Toronto, Ontario, Canada Canada Corporation Full time

    We are seeking an experienced Executive Assistant to join our team at Canada Corporation. The successful candidate will be responsible for providing administrative support to our executives, including arranging seminars, conferences, and meetings, as well as preparing minutes and scheduling appointments.Key Responsibilities:Arrange and coordinate seminars,...

Executive Assistant

1 month ago

Toronto, Ontario, Canada QY Search & Advisory Full time
About the Role

We are seeking a highly organized and proactive Executive Assistant to support the Vice President of a critical department in a fast-paced, dynamic environment. As an Executive Assistant, you will play a critical role in managing high-level administrative tasks, from scheduling and correspondence to financial oversight and office coordination.

Key Responsibilities
  • Prepare and manage confidential documents, including high-level reports, legal memos, and executive correspondence.
  • Oversee the Vice President's calendar, schedule appointments, and coordinate travel arrangements.
  • Track ongoing projects to ensure deadlines are met and maintain effective communication with internal and external stakeholders.
  • Coordinate the administration of the business unit's budget, verify invoices, and manage monthly credit card reconciliations.
  • Manage office space requirements for the business unit and participate in meetings related to space planning and office services.
Requirements
  • 7+ years of executive assistant experience, preferably supporting a single senior leader.
  • Experience in the energy, public, or similar sectors is a requirement.
  • Strong financial acumen, including experience with budget coordination, invoice processing, and reconciliation.
  • Ability to manage multiple priorities, work independently, and proactively resolve issues without constant supervision.
  • Advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook).
What We Offer
  • $90,000 - $100,000 annual salary.
  • Strong pension plan with the ability for immediate contribution.
  • Comprehensive medical benefits, including dental.
  • Hybrid work model: 2 days in the office and 3 days working remotely.

QY Search & Advisory is a well-established public-sector organization with over 20 years of operation in the Toronto region. We are a leader in our field, dedicated to driving innovation and sustainability. If you are an experienced Executive Assistant who thrives in dynamic, fast-paced environments, we'd love to hear from you.