Executive Assistant

1 week ago

Toronto, Ontario, Canada Randstad Canada Full time
Job Title: Executive Assistant

We are seeking a highly organized and efficient Executive Assistant to join our team at Randstad Canada. As an Executive Assistant, you will provide administrative support to our senior-level executives and high-value clients, ensuring seamless communication and coordination.

Key Responsibilities:
  • Proactively manage calendars and inboxes to ensure timely responses and meetings.
  • Coordinate travel arrangements and submit expenses in a timely manner.
  • Draft, review, and send communications on behalf of executives and directors.
  • Gather information and documentation, and prepare materials for meetings.
  • Maintain confidential records and documents, including KYC information.
  • Communicate with senior-level executives and high-value clients on behalf of managers.
  • Perform office coordination tasks as needed.
Requirements:
  • 3+ years of experience in an Executive Assistant role or similar.
  • Detail-oriented self-starter with the ability to act independently.
  • Sound judgment with the ability to prioritize and make decisions.
  • Team player with excellent communication skills.
  • High level of adaptability to various technology, video conferencing platforms, and Google Suite.
  • Experience with Concur expenses or similar applications.
What We Offer:
  • Great location in downtown Toronto, in the heart of the Financial District.
  • Opportunity to work with a fast-growing, investment fund company.
  • Small team with a close-knit office environment.
  • High level of independence and autonomy.
  • Salary range of $60-75K annually, as well as bonus and paid vacation/personal time.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. We are dedicated to creating and maintaining an inclusive and accessible workplace for all our candidates and employees. If you meet the above-listed criteria, please register for a Randstad account online and apply directly. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.

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