Office Administrative Assistant

3 weeks ago

Toronto, Ontario, Canada ProScience Full time
Job Title: Office Administrative Assistant

We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at ProScience. As an Office Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records.

Key Responsibilities:
  • Provide administrative support to our team, including answering phone calls, responding to emails, and preparing documents.
  • Manage and maintain accurate records, including filing, scanning, and shredding documents.
  • Coordinate travel arrangements, including booking flights, hotels, and rental cars.
  • Arrange meetings and appointments, including scheduling and confirming with attendees.
  • Prepare and distribute meeting materials, including agendas, minutes, and supporting documents.
  • Maintain a high level of confidentiality and discretion when handling sensitive information.
  • Perform other administrative tasks as required.
Requirements:
  • 1-2 years of experience in an administrative role.
  • High school diploma or equivalent required; post-secondary education an asset.
  • Excellent communication and organizational skills.
  • Ability to work independently and as part of a team.
  • Proficient in Microsoft Office, including Word, Excel, and Outlook.
  • Ability to maintain accurate records and files.
What We Offer:
  • A competitive salary and benefits package.
  • A dynamic and supportive work environment.
  • Opportunities for professional growth and development.

We thank all applicants for their interest; however, only those selected for an interview will be contacted. Please note that we are an equal opportunities employer and welcome applications from diverse candidates.

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