Arts Events Coordinator

4 days ago


Saanich, Canada Alliance for Arts and Culture Full time
Job Description

The Operations and Events Coordinator will be responsible for coordinating and executing special events and accessibility initiatives managed by the Operations department. This includes coordinating operations events such as Pride Day, Family Day, Relaxed Performances, and staff/volunteer events. The role requires contacting and securing external vendors, planning and communicating event logistics, and post-event reporting.

  • Coordinate setup, organization, and management of all events spaces on site.
  • Provide additional support to the Operations Leadership team, Front of House staff, and Volunteers during the season.
  • Communicate with Box Office and Development teams responsible for group bookings to coordinate and provide onsite support for private events, group bookings, and special patron activations.
Key Responsibilities:
  • Coordinate relationships with key accessibility event partners.
  • Act as Operations support for community access initiatives and celebrations.
  • Provide special event training and supervision of volunteer event hosts and servers scheduled for special events.
  • Manage retail inventory and stock for special events and perform end-of-shift processes and invoicing when necessary.
Qualifications:
  • A passion for working with the arts community and creating welcoming and inclusive spaces for all.
  • Events coordination experience is highly desirable, but not essential; equivalent experience will be considered.
  • Experience working with the public, preferably in live events.
  • Demonstrated experience supervising staff or volunteers; equivalent experience will be considered.


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