Operations and Events Coordinator

1 week ago

Saanich, Canada Alliance for Arts and Culture Full time
Bard on the Beach is Western Canada's largest professional Shakespeare festival, with a focus on providing accessible, inclusive, and vibrant theatrical works to the public. The Festival presents Shakespeare plays, related dramas and special events from June to September in two modern theatre tents, in the magnificent waterfront setting of Sen̓ákw/Vanier Park. Bard Education also offers programs throughout the year.

Reporting to the Operations and Volunteer Manager, the Operations and Events Coordinator is responsible for coordinating and executing special events and accessibility initiatives that are managed by the Operations department. Operations Events include Family Days, Relaxed Performance, Pride Night, Wine Wednesdays, Bard Fireworks and private rentals. Working closely with the Operations team, they set up, organize and manage all events spaces on site and provide additional support to the Operations Leadership team, Front of House staff and Volunteers during the season. You'll be part of a welcoming and collaborative staff team that is deeply committed to upholding and practicing Bard's Company Commitments.

Responsibilities:

1. Coordinates Operations events such as Pride Day, Family Day, Relaxed Performances and staff/volunteer events. This includes contacting and securing external vendors, planning and communicating the event logistics, and post-event reporting.
2. Acts as the point person for key special events including setting up the event space, briefing volunteers and staff, managing event logistics, and striking the event.
3. Communicates with the Box Office and Development teams responsible for group bookings to coordinate and provide onsite support for private events, group bookings and special patron activations.
4. Coordinates relationships with key accessibility event partners.
5. Acts as the Operations support for community access initiatives and celebrations.
6. Provides special event training and supervision of volunteer event hosts and servers scheduled for special events.
7. Manages the retail inventory and stock for the special events and performs end-of-shift processes and invoicing when necessary.
8. Communicates new ideas or concerns and assists in the development and implementation of the best possible events experience for guests, staff, and volunteers with consistent follow-up.
9. Supports the Senior Operations team to maintain patron-facing areas and coordinating the setup and strike of our event spaces.

Qualifications:

1. A passion for working with the arts community and creating welcoming and inclusive spaces for all.
2. Events coordination experience is highly desirable, but not essential; equivalent experience will be considered.
3. Experience working with the public; preferably in live events.
4. Demonstrated experience supervising staff or volunteers; equivalent experience will be considered.
5. The ability to remain organized and adaptable in a fast-paced and dynamic environment.
6. An interest in the theatre and the arts, and a desire to learn more about working in arts administration.
7. Requires lifting approximately 30-40lbs and being on your feet for extended periods of time.
8. Serving It Right is required. Bard on the Beach will cover the cost of certification.
9. Proficiency with the Microsoft Office suite; familiarity with Microsoft Teams preferred. Bard will provide a PC computer.
10. Familiarity with ticketing systems, databases or point of sales systems is an asset.

HOURS

May: 30 hours per week
June - September: 37.5 hours per week
October: 30 hours per week
In the months of May and October, the position allows for a hybrid (remote and in-person) work schedule, to be negotiated with the Operations and Volunteer Manager in accordance with Bard's policies. The primary work location is at the BMO Theatre Centre in Olympic Village. From June through September the primary work location is our Festival site in Sen̓ákw/Vanier Park. Evening and weekend availability is required.

Please upload your resume and a cover letter together in one PDF named "[First & Last Name] Operations and Events Coordinator," summarizing your qualifications and experience, to bardonthebeach.org/current-opportunities/apply-now/

We thank all applicants in advance for their interest, however, only those selected for an interview will be contacted.

Bard on the Beach is committed to promoting an accessible, safe, inclusive and diverse environment. We respect, value and celebrate the diverse experiences of each person and actively encourage everyone to consider joining our team. If you have questions or need support or assistance in submitting your application, please reach out to Stacey Menzies at resumes@bardonthebeach.org or call 604-737-0625 ext. 2235.

#J-18808-Ljbffr

  • Arts Events Coordinator

    3 days ago

    Saanich, Canada Alliance for Arts and Culture Full time

    Job DescriptionThe Operations and Events Coordinator will be responsible for coordinating and executing special events and accessibility initiatives managed by the Operations department. This includes coordinating operations events such as Pride Day, Family Day, Relaxed Performances, and staff/volunteer events. The role requires contacting and securing...

  • Special Events Management Specialist

    2 days ago

    Saanich, Canada Alliance for Arts and Culture Full time

    Role OverviewWe are seeking an experienced Operations and Events Coordinator to join our team. As the Operations and Events Coordinator, you will play a key role in coordinating and executing special events and accessibility initiatives. This includes coordinating operations events, communicating with Box Office and Development teams, and providing onsite...

  • Events and Accessibility Specialist

    2 days ago

    Saanich, Canada Alliance for Arts and Culture Full time

    About Alliance for Arts and CultureWe are a leading professional Shakespeare festival in Western Canada, dedicated to providing accessible, inclusive, and vibrant theatrical works to the public. Our mission is to create a welcoming and collaborative environment for staff, volunteers, and patrons alike.Job OverviewThe Operations Coordinator will play a...

  • Part Time Events Coordinator

    1 day ago

    Saanich, Canada Michaels Full time

    Store - VANCOUVER ISLAND-SAANICH, BC Plan, coordinate, and facilitate events (including kids birthday parties) within a Michaels store to provide a stress-free, fun, and engaging experience for guests. Deliver friendly customer service by helping customers shop at our store and find what they're looking for. Ensure all customers receive a fast and friendly...

  • Event Coordinator

    5 days ago

    Saanich, Canada Engaged HR Full time

    About Engaged HRWe are a leading provider of human resources solutions, specializing in recruitment, talent management, and organizational development. Our mission is to empower organizations to achieve their goals by providing expert guidance and support.About the RoleWe are seeking an experienced Event Coordinator - Climate Change to join our team. As a...

  • ▷ 15h Left: Private Event Coordinator

    4 weeks ago

    Saanich, Canada Pacific Coast Hospitality Full time

    We’re Pacific Coast Hospitality…we recruit the best, most qualified leadership talent for top hospitality organizations across the western U.S. and British Columbia. Market Seattle, WA Job Description Pacific Coast Hospitality is searching for an ambitious and talented Private Event Coordinator to lead in selling and implementing memorable private...

  • Administrative & Production Coordinator

    4 weeks ago

    Saanich, Canada Alliance for Arts and Culture Full time

    Job DescriptionGoh Ballet Academy is one of Canada's pre-eminent ballet training institutions, with an enviable international reputation for excellence. Established in 1978, the Academy is now under the direction of Chan Hon Goh, former Principal Dancer of The National Ballet of Canada.We are passionate about bringing great dance experiences to the widest...

  • Coordinator, Theatre Production

    3 weeks ago

    Saanich, Canada Alliance for Arts and Culture Full time

    Crofton House School offers a girl-centred learning environment for students from Junior Kindergarten to Grade 12. Here, students are motivated to strive for their best selves, embracing academic challenge and diverse experiences, guided by staff who know them and believe in them.Our approach supports the whole girl in her social, emotional, physical and...

  • Sports Event Coordinator

    1 day ago

    Saanich, Canada Blonyx Biosciences Inc. Part time

    Job DescriptionWe're seeking an event staff professional to join our team, responsible for promoting Blonyx products, engaging with customers, and generating sales at events. The ideal candidate will have a passion for sports, excellent communication skills, and the ability to work independently.

  • Front Desk Event Specialist

    7 days ago

    Saanich, Canada The University of British Columbia Full time

    Job Summary: The Event Assistant plays a critical role in supporting the success of events held at UBC Robson Square. This includes coordinating event logistics, providing exceptional customer service, and ensuring seamless execution of events. Main Responsibilities: - Coordinate event bookings, ensuring timely and accurate communication with clients and...

  • Event Assistant

    3 weeks ago

    Saanich, Canada The University of British Columbia Full time

    Event Assistant (maternity leave) Event Assistant (maternity leave) Apply locations UBC Off-Campus Sites time type Full time posted on Posted Yesterday job requisition id JR16914 Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Front Counter 2 (Gr3) Job Title Event Assistant (maternity leave) Department Event Planning |...

  • Event Assistant

    4 weeks ago

    Saanich, Canada The University of British Columbia Full time

    Event Assistant (maternity leave)Event Assistant (maternity leave)Apply locations UBC Off-Campus Sites time type Full time posted on Posted Yesterday job requisition id JR16914 Staff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Front Counter 2 (Gr3)Job TitleEvent Assistant (maternity leave)DepartmentEvent Planning | Leadership | UBC Robson...

  • Co-ordinator of Cultural Productions

    2 days ago

    Saanich, Canada Alliance for Arts and Culture Full time

    About the RoleThe Operations and Events Coordinator plays a critical role in ensuring the success of our special events and accessibility initiatives. This individual will be responsible for coordinating operations events, including Pride Day, Family Day, Relaxed Performances, and staff/volunteer events. They will also communicate with Box Office and...

  • HR Operations Coordinator

    4 days ago

    Saanich, Canada Domtar Corporation Full time

    Job Summary:The Human Resources Assistant will provide support to the HR Manager and HR Advisor in a complex manufacturing environment. The successful candidate will have professional experience in human resources, preferably in a similar setting.Key Responsibilities:Coordinate recruitment activities, including booking interviews and scheduling testing.Work...

  • Restaurant & Events Manager

    4 weeks ago

    Saanich, Canada Liquidity Wines Ltd. Full time

    Liquidity Wines Ltd4720 Allendale Rd.Okanagan Falls, BC V0H1R2, CANRestaurant & Events ManagerLiquidity Wines, Okanagan ValleyIn this role, you will report to the Director of Guest Experience and take the lead in overseeing the day-to-day operations of the restaurant and events. You'll have a keen focus on managing costs, including labor and operational...

  • Manager of Events, Corporate Partnerships, and Sponsorship

    4 weeks ago

    Saanich, Canada Alliance for Arts and Culture Full time

    Dr. Sun Yat-Sen Classical Chinese Garden Deadline: Open until filled, but review of applications will start on January 15, 2025 Organization Description: The Dr. Sun Yat-Sen Garden Society of Vancouver is a non-profit cultural institution dedicated to fostering understanding and mutual appreciation among Vancouver’s diverse communities, with a focus on...

  • AV Systems Coordinator

    4 days ago

    Saanich, Canada Alliance for Arts and Culture Full time

    We are looking for a highly skilled and experienced AV Systems Coordinator to join our team at the Alliance for Arts and Culture. In this role, you will be responsible for managing the installation, configuration, and maintenance of our audio-visual equipment, as well as providing technical support for live events and exhibitions.Key Responsibilities:Manage...

  • Only 24h Left Engagement and Events Specialist

    6 days ago

    Saanich, Canada Engaged HR Full time

    About Pacific Institute for Climate SolutionsThe Pacific Institute for Climate Solutions (PICS) is a multi-university institute encompassing the four major research-intensive universities in British Columbia: University of Victoria, University of British Columbia, Simon Fraser University, and the University of Northern British Columbia. Our mandate is to...

  • Live Event Production Engineer

    7 days ago

    Saanich, Canada PENN Entertainment Full time

    If you're passionate about live events and entertainment, we want to hear from you. As an Audio Visual Technician at PENN Entertainment, you'll play a vital role in bringing our events to life. With a focus on quality and attention to detail, you'll work closely with our team to deliver exceptional experiences for our guests.What You'll DoSet up and operate...

  • Supervisor of Operational Support

    3 weeks ago

    Saanich, Canada Broadstreet Properties Ltd Full time

    We offer a fast-paced, corporate work environment that is positive, professional and service-driven. The organizational culture is characterized by flexibility, safety, and a high level of service. We value collaboration and a very strong sense of team and community.Located in one of Canada's most beautiful areas, the Supervisor of Operational Support role...