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Administrative Coordinator

2 months ago

Quebec City, Canada National Bank Full time
About the Role

We are seeking a highly skilled and organized Administrative Assistant to join our team at National Bank. As an Administrative Assistant, you will play a key role in supporting the Regional Vice Presidents in the Retail sector, ensuring the smooth operation of their agendas, emails, and correspondence.

Key Responsibilities
  • Manage the agendas of the Regional Vice Presidents, including scheduling meetings, preparing documents, and following up on tasks.
  • Coordinate internal and external meetings, ensuring the preparation of all related documents and action plans.
  • Interact with external clients, Bank departments, and internal members on various issues.
  • Draft, revise, and improve letters and documents of various kinds.
  • Provide support for philanthropic involvement, including solicitation and deadline follow-up.
  • Coordinate travel, business trips, and prepare expense claims and invoice payments.
  • Work with the administrative team to improve departmental operations and develop internal procedures.
  • Coordinate activities related to employee hiring and departure processes.
About the Team

You will report to the Regional Vice President of the Retail Sector for the Québec-East region and the Regional Vice President of the Retail Sector for the Québec-West region.

This position is primarily remote, with some in-person meetings to develop partnerships within the team. We offer flexible work arrangements and a range of benefits to support your work-life balance.

Requirements
  • Completion of a three-year college or vocational diploma or the academic equivalent, related to the sector of activity, and five years of relevant experience.
  • Experience as an assistant is an asset.
  • Excellent command of the Microsoft Office suite and all collaboration tools.
  • Strong ability to adapt and excellent sense of proactivity.
  • Professionalism, rigor, and confidentiality.
  • Excellent interpersonal and teamwork skills.
  • Sense of autonomy, initiative, and urgency.
What We Offer

In addition to competitive compensation, you will be eligible for a wide range of flexible benefits to promote your wellbeing and that of your family.

  • Health and wellness program, including many options.
  • Flexible group insurance.
  • Generous pension plan.
  • Employee Share Ownership Plan.
  • Employee and Family Assistance Program.
  • Preferential banking services.
  • Opportunities to get involved in community initiatives.
  • Telemedicine service.
  • Virtual sleep clinic.
About Us

We are a bank on a human scale that stands out for its courage, entrepreneurial culture, and passion for people. Our mission is to have a positive impact on peoples' lives. Our core values of partnership, agility, and empowerment inspire us, and inclusivity is central to our commitments.

We want our recruitment process to be fully accessible. If you require accommodation, feel free to let us know during your first conversations with us.