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Recreational Division Registrar

2 months ago

Winnipeg, Manitoba, Canada Creative Manitoba Full time

About the Role

The Creative Manitoba is seeking a highly organized and detail-oriented Recreational Division Registrar to join our team. As a key member of our administrative staff, you will be responsible for providing exceptional customer service, managing student records, and coordinating administrative tasks for our Recreational Division programming.

Key Responsibilities

  • Provide excellent customer service and establish positive relationships with students, parents, and stakeholders.
  • Ensure accurate and timely flow of information as the primary liaison between the School Office, students, and parents.
  • Assist with the planning and implementation of annual registration activities; coordinate student intake and participate in post-mortems for future improvements.
  • Manage and maintain accurate and organized student records and filing systems, ensuring adherence to privacy legislation.
  • Process transactions in the database, including payments, class changes and withdrawals.
  • Organize and distribute written materials such as registration forms, handbooks, and email communications.
  • Work with various stakeholders to create program and event timelines and work back schedules.
  • Run database reports, analyze data, and share results with key stakeholders.
  • Conduct database information audits and lead staff activities to correct information and accurately reconcile data.
  • Assist with the execution of major School events such as auditions, recitals, registration, open houses, and orientations.

Requirements

  • Post-secondary education in Business or Arts Administration; an equivalent combination of education and related experience may be considered.
  • Minimum three (3) years experience working in a multifaceted administrative office environment.
  • Sound knowledge of Excel, Word, Outlook, Teams, SharePoint, and Adobe.
  • Working knowledge of Tessitura or a similar constituent database system is an asset.
  • The ability to speak and write in other languages is an asset.
  • First Aid and CPR certification is an asset.
  • Experience and/or interest in the arts and cultural sector is an asset.
  • Outstanding interpersonal skills with the ability to work with various stakeholders.
  • Effective written and verbal communication skills.
  • Deadline-driven with a strong attention to detail.
  • Ability to maintain confidentiality and demonstrate a high level of professional conduct and discretion.
  • Self-motivator with the ability to take initiative and work independently.

What We Offer

  • Health & Dental benefits are paid for by the Creative Manitoba.
  • Matching RRSP program.
  • Subsidized bus pass.
  • Complimentary tickets to RWB performances.
  • Goodlife Fitness Membership discount.
  • Employee Assistance Program.