Project Coordinator
2 days ago
Project Administration/Project Coordinator
About the Role
At EXP, we're seeking a highly organized and detail-oriented Project Administration/Project Coordinator to join our team in Brampton, ON. As a key member of our team, you will provide administrative support to our Sr. Director, Engineering, and key discipline managers, coordinating and managing activities and projects.
Key Responsibilities
- Provide administrative support to the Sr. Director, Engineering, and key discipline managers, coordinating and managing activities and projects.
- Maintain, update, and manage calendar for Sr. Director, Engineering.
- Schedule meetings, book meeting rooms, and help with all meeting types within the group.
- Coordinate, attend, and take minutes for weekly management meetings, including monitoring and tracking action items.
- Organize project documents by formatting and maintaining project-specific templates.
- Coordinate Business Travel including booking hotels and flights.
- Work on project teams, including design engineers, design/drafters, and other members of the project, and use time management skills to ensure the team stays on track.
- Coordinate meetings with multiple stakeholders, including clients, contractors, vendors, as necessary to meet project objectives.
- Conduct onboarding for new hires, and coordinate any general office moves with facilities.
- Support the Records Management system and provide day-to-day troubleshooting assistance.
- Liaise between various departments to ensure effective communication and execution of projects.
Requirements
- University degree.
- 5+ years of relevant work experience.
- Report and proposal writing, as well as formatting.
- Excellent oral and written communication skills are required.
- Candidate must be proficient in Microsoft Office Suite with particular skills in Outlook, Word, Excel, and PowerPoint.
- Proficient working in internet/intranet and network environment.
- Self-motivated with good organizational skills to prioritize tasks and meet deadlines.
- Proven experience working in an environment where a high level of confidentiality is priority.
About EXP
At EXP, we're driven to provide innovative solutions for the world's built and natural environments. As a team of engineers, architects, designers, scientists, creators, and a community of professionals, we bring diverse and talented people together to solve the world's most complex challenges.
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