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Project Coordinator

2 months ago

Brampton, Ontario, Canada EXP Full time

Project Administration/Project Coordinator

About the Role

At EXP, we're seeking a highly organized and detail-oriented Project Administration/Project Coordinator to join our team in Brampton, ON. As a key member of our team, you will provide administrative support to our Sr. Director, Engineering, and key discipline managers, coordinate and manage activities and projects, and maintain, update, and manage calendars.

Key Responsibilities

  • Provide administrative support to the Sr. Director, Engineering, and key discipline managers, coordinate and manage activities and projects.
  • Maintain, update, and manage calendar for Sr. Director, Engineering.
  • Schedule meetings, book meeting rooms, and help with all meeting types within the group.
  • Coordinate, attend, and take minutes for weekly management meetings, including monitoring and tracking action items.
  • Organize project documents by formatting and maintaining project-specific templates.
  • Coordinate Business Travel including booking hotels and flights.
  • Work on project teams, including design engineers, design/drafters, and other members of the project, and use time management skills to ensure the team stays on track.
  • Coordinate meetings with multiple stakeholders, including clients, contractors, vendors, as necessary to meet project objectives.
  • Conduct onboarding for new hires, and coordinate any general office moves with facilities.
  • Support the Records Management system and provide day-to-day troubleshooting assistance.
  • Liaise between various departments to ensure effective communication and execution of projects.

Requirements

  • University degree.
  • 5+ years of relevant work experience.
  • Report and proposal writing, as well as formatting.
  • Excellent oral and written communication skills are required.
  • Candidate must be proficient in Microsoft Office Suite with particular skills in Outlook, Word, Excel, and PowerPoint.
  • Proficient working in internet/intranet and network environment.
  • Self-motivated with good organizational skills to prioritize tasks and meet deadlines.
  • Proven experience working in an environment where a high level of confidentiality is priority.

About EXP

At EXP, we're driven to provide innovative solutions for the world's built and natural environments. As a team of engineers, architects, designers, scientists, creators, and a community of professionals, we bring diverse and talented people together to solve the world's most complex challenges. We believe diversity is what gives us strength, seek sustainable results, and share ambitions for each other, our clients, and the communities we serve.