Administrative Coordinator

4 weeks ago


Vancouver, British Columbia, Canada Swim International Recruiting Inc Full time
Company Overview:
This reputable not-for-profit organization is a world leader in funding cutting-edge health research. They are known for their commitment to making a difference and contributing to something vitally important.

With hundreds of millions of dollars in funding on the horizon, this organization is poised for significant growth and change. They are looking for a highly motivated and detail-oriented Senior Administrative Assistant to join their team and help shape the effectiveness of their operations.

**Key Responsibilities:**
  • Ensure the smooth operation of the office with respect to administration.
  • Schedule and organize internal and external meetings, both in-person and virtual.
  • Prepare and maintain contact lists, agenda packages, and meeting minutes.
  • Manage travel booking for staff and meeting attendees as required.
  • Assist with developing, drafting, editing, and formatting various documents.
  • Maintain an electronic document management system on a shared file system.
  • Act as the first point of contact for incoming correspondence and prioritize tasks accordingly.
  • Submit and reconcile expense reports.
  • Plan events.


**Required Skills and Qualifications:**
We are seeking well-rounded administrative professionals with strong computer skills, particularly in Microsoft Office. Candidates should have proven experience in coordinating meetings, travel, and document preparation. A positive attitude, adaptability, and a willingness to wear multiple hats are essential for success in this role.

**Benefits:**
This organization offers a competitive salary range of $55,000 - $70,000, commensurate with experience and skills. Additionally, they provide good health and dental benefits, 4 weeks' vacation, and a defined benefit pension plan worth between 6% and 17%, depending on employee contributions.

**Location:**
The successful candidate will work from the organization's office, located close to Vancouver General Hospital, approximately 2-3 days per week.

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