Administrative Coordinator for Edmonton Office
2 weeks ago
We are seeking a detail-oriented and proactive Administrative Coordinator to join our team in the Edmonton office. This role is responsible for providing administrative support to various teams, playing a key role in committees, and contributing to making Long View a great place to work.
A Day in the Life:- Create a positive impression of Long View by greeting visitors and managing the lobby
- Process mail and couriers, as well as distribute important documents
- Provide administrative support to the Edmonton branch VP
- Co-chair the Health, Safety, and Environment Committee, conduct internal audits, and inspections
- Co-chair the Social Committee, plan and coordinate events
- Create communication materials, including marketing content for office and client events
- Assist with new hire onboarding
- Coordinate meetings, book rooms, order catering, manage guest sign-in, and set up hoteling stations
- Manage phone calls and inbox, respond to inquiries, and order gift cards
- Maintain kitchen and boardroom cleanliness throughout the day
- Act as a liaison for vendors related to office maintenance, supplies, HSE items, and custodial services
- Order and maintain office supplies and coffee inventory
- Perform monthly credit card reconciliation and generate expense reports
- Streamline and maintain invoice creation and validation
- Assist in processing invoices, attaching necessary documentation, when required
- Support project reporting and review for accuracy
- Update sales CRM, document reviews, and filing, other sales coordinator duties
- 2+ years' experience in a coordinator or corporate services position
- Certificate in Business Administration, Accounting Assistant, or equivalent is an asset
- Excellent interpersonal and communication skills (verbal and written), with a focus on customer service and relationships
- Experience in event planning and coordination
- Proficient in Microsoft Office, Teams, and CRM
- Genuine culture and community
- Fascinating work– Be part of exciting projects while accessing the latest technologies
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