Administrative Coordinator

4 weeks ago

Edmonton, Alberta, Canada EDMONTON DIAL AN APPLIANCEMAN INC. Full time
Job Description

We are seeking an experienced Administrative Coordinator to join our team at Edmonton Dial An Applianceman Inc. The successful candidate will be responsible for providing administrative support, coordinating daily operations, and ensuring the smooth functioning of our office.

Key Responsibilities
  • Coordinate the flow of information within the team, ensuring timely and accurate communication
  • Evaluate daily operations to identify areas for improvement and implement changes as needed
  • Open and distribute mail, packages, and other materials in a timely and efficient manner
  • Plan and organize daily operations, including scheduling appointments and managing contracts
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines to ensure efficiency and productivity
  • Schedule and confirm appointments, manage calendars, and maintain accurate records
  • Manage contracts, agreements, and other documents, ensuring compliance with company policies and procedures
  • Answer telephone calls, relay messages, and respond to electronic inquiries in a professional and courteous manner
  • Compile data, statistics, and other information to support business decisions and operations
  • Order office supplies and maintain inventory levels, ensuring adequate stock and minimizing waste
  • Arrange travel, related itineraries, and make reservations as required
  • Greet clients, visitors, and employees, directing them to contacts or service areas as needed
  • Set up and maintain manual and computerized information filing systems, ensuring accuracy and accessibility
  • Type and proofread correspondence, forms, and other documents, maintaining high standards of quality and professionalism
  • Perform data entry tasks accurately and efficiently, using software applications as required
  • Provide exceptional customer service, responding to client inquiries and concerns in a prompt and professional manner
Requirements
  • Education: Secondary (high) school graduation certificate
  • Experience: 1 year to less than 2 years
  • Ability to work independently, with minimal supervision, in a fast-paced environment
  • Tight deadlines and ability to prioritize tasks effectively
  • Organized, with excellent time management skills and attention to detail
  • Client focus, with excellent communication and interpersonal skills
  • Due diligence, with a strong sense of responsibility and accountability
Preferred Qualifications
  • MS Excel, MS Outlook, MS PowerPoint, and MS Word skills
  • Experience with data entry, typing, and document preparation
  • Ability to multitask, with a strong focus on customer satisfaction
Benefits

We offer a competitive salary of $45,000 - $60,000 per year, based on experience, plus benefits, including health, dental, and vision coverage, and a generous retirement plan. We also offer opportunities for career advancement, professional development, and a dynamic work environment.

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