Talent Acquisition Operations Manager

3 weeks ago

Montreal, Quebec, Canada Lightspeed Full time

Key Responsibilities:

We are seeking a highly skilled Talent Acquisition Operations Manager to join our People & Culture team in Montreal. In this role, you will partner closely with our TA leaders, talent partners, and coordinators to achieve growth and hiring goals by optimizing our TA tech stack, reporting, target setting framework, establishing effective processes, and minimising operational friction.

Talent Acquisition Strategy:

  • Utilize data insights, collaboration, best practice and market trends to develop the overall strategy for optimizing TA Operations including:
  • Leveraging tools and automation
  • Elevating the team
  • Driving employment brand recognition

Talent Acquisition Team Enablement:

  • Design and develop onboarding and training materials for TA Team to ensure consistency ensuring that our TA teams are set up for success
  • Centralize, update and maintain all TA processes, policies and documentation into a TA knowledge Hub ensuring all materials are easily accessible to the team
  • Ensure consistency in TA processes including position descriptions, job advertisements, and consistent approach to reference checks
  • Coordinate training to the business (regional workshops), and maintenance of Lightspeed Labs content (i.e. Hiring in Action Workshop /Leader and Interviewer's guide to hiring)
  • Manage the day-to-day operations of the TA Technology Stack (Greenhouse, GoodTime, LinkedIn Recruiter etc) and work closely with our vendors to drive adoption rate, user success and ROI

TA Team Performance & Reporting:

  • Responsibility for TA capacity planning including target setting with TA Leaders and monitoring team performance
  • Completion of TA Reporting and Dashboards including Super Monday, Month-end and quarterly reports, and TA dashboards (with goal to automate/improve reporting process)
  • Providing insights to TA Leaders on candidate surveys and their team performance to identify opportunities
  • Utilizing AI and leveraging automations where possible to allow for more productivity and efficiency in TA function
  • Partner with Talent Insights team to align on reporting tools, methodologies and best practices

Talent Sourcing Strategy:

  • Partner with our DEI Director and Senior Manager, TA in each region to support key global DEI initiatives
  • DEI data tracking and reporting (recurring and as-needed)

Requirements:

  • Proven experience leading a successful TA team and / or TA operations remit in a fast paced environment
  • Experience leading internal and external EVP initiatives and campaigns
  • Workday and Adaptive experience is as an asset
  • Experience building and maintaining strong relationships with recruiters, hiring managers, partners and candidates
  • Contract management/agency vendor experience
  • An authentic commitment to driving programs and processes dedicated to building a diverse candidate pool
  • Passion and dedication to establishing an exceptional candidate experience
  • Expert knowledge of ATS, workflow design and workforce planning
  • Expert level knowledge of excel

What will help you succeed in this role?

  • Data and quality obsessed but with a sense of humour needed to tackle an often changing and fast-paced environment
  • Curious about technology and consistently aware of new products, apps, api's and capabilities to automate the TA process and delight candidates
  • Insights-driven and like to go deep to understand the root cause of things
  • You question the status-quo and are always looking to make improvements where possible
  • You are motivated to be a central part of a TA machine, serving to drive and add value to the growth and future of the company

What's in it for you?

Come live the Lightspeed experience...

  • Ability to do your job in a truly flexible hybrid environment (3 days/week in office);
  • Genuine career opportunities in a company that's creating new jobs everyday;
  • Work in a team big enough for growth but lean enough to make a real impact

... and enjoy a range of benefits that'll keep you happy, healthy and (not) hungry:

  • Lightspeed RSU program (we are all owners)
  • Unlimited paid time off policy
  • Flexible working policy
  • Health insurance
  • Health and wellness benefits
  • Possibility for transit fees to be covered
  • Paid leave assistance for new parents
  • Linkedin learning
  • Volunteer day

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