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Administrative Assistant, Care Services

2 months ago

Québec, Quebec, Canada HORIZON Gestion de résidences Full time
About HORIZON Gestion de résidences

HORIZON Gestion de résidences is a private residence management company for seniors, dedicated to providing a supportive and caring environment for our residents. With over 1500 units across eight residences in the Greater Montreal area and Ottawa, we strive to offer a unique living experience that combines quality care and services with a responsible management approach.

Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a vital role in supporting our management team with daily tasks, ensuring the smooth operation of our residences. If you have a passion for providing exceptional customer service and are looking for a challenging role in a dynamic environment, we encourage you to apply.

Key Responsibilities
  • Plan and coordinate staff schedules, including vacation and sick leave coverage
  • Coordinate with placement agencies as needed
  • Process resident admissions, ensuring accurate archiving and compliance with company directives
  • Manage medication orders and follow-ups with pharmacies
  • Arrange medical appointments, transportation, and accompaniment services as required
  • Update and distribute care plans to residents on a monthly basis
  • Maintain accurate records and files related to resident care
  • Ensure up-to-date fire safety and emergency response plans are in place
  • Communicate with families via email
  • Coordinate employee interviews and background checks
  • Liaise with CIUSSS stakeholders as needed
  • Assist with medical visit follow-ups, including prescription management and lab requests
Requirements
  • Diploma in Medical Secretariat or equivalent
  • 2 years of relevant experience in the healthcare sector
  • Experience working with seniors (an asset)
  • Experience with healthcare software (an asset)
  • Excellent organizational and customer service skills
  • Ability to adapt to changing situations
  • Proficient in Microsoft Office
  • Fluent in French (spoken and written) and functional English