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Administrative Coordinator

2 months ago

Markham, Ontario, Canada Linds & Associates Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Linds & Associates. As a key member of our administrative staff, you will provide critical support to our lawyers and contribute to the smooth operation of our practice.

Key Responsibilities
  • Contribute to the administrative management of lawyers' practices, including file opening and closure, meeting scheduling, and coordinating travel arrangements.
  • Prepare various correspondences and documents, including memos, letters, reports, presentations, and legal documents.
  • Provide comprehensive administrative support, including docket entries, client list updates, billing coordination, expense processing, and invoice payments in accordance with firm accounting policies.
  • Facilitate communication between lawyers and internal/external parties, answering general correspondence and inquiries for client matters.
  • Maintain an organized and current file system for client files.
Requirements
  • Law Clerk diploma from an accredited college or completion of the Institute of Law Clerks of Ontario Certification.
  • One year of relevant law firm experience.
  • Outstanding organizational skills with meticulous attention to detail.
  • Excellent oral and written communication skills.
  • Strong prioritization skills and capability to manage multiple tasks simultaneously.
  • Ability to work both independently and collaboratively within a team.
  • Upholds a high level of professionalism and maintains confidentiality in all matters.
  • Proficient Microsoft Office skills (Excel/Word/Outlook).