Administrative Coordinator for Vancouver Office

2 weeks ago

Vancouver, British Columbia, Canada TalentSphere Staffing Solutions Full time
Office Manager Opportunity in Vancouver

TalentSphere Staffing Solutions is seeking an experienced Office Manager to join their dynamic team in Vancouver. As a key member of the team, you will be responsible for providing administrative support to senior leadership and managing various office operations.

About the Role:

  • Serve as the primary point of contact for daily office administration, ensuring seamless operations and coordinating with building facilities, security, and vendors.
  • Support senior leadership with travel arrangements, conference attendance, and special events, working with external travel vendors to optimize travel planning.
  • Partner with external human resources providers and internal stakeholders to ensure recruiting activities align with corporate values and are executed efficiently.
  • Collaborate with Commercial Operations, Scientific Operations, and QA to ensure policies related to office administration align with best practices.
  • Manage incoming mail and deliveries, serving as a backup for supply chain by notifying relevant laboratory team members about scientific deliveries.
  • Provide general support to visitors by coordinating with building security, greeting and escorting guests, and managing meeting logistics.
  • Assist in the onboarding process for new hires, including issuance of materials and policies, building access passes, keys, and parking, and coordination with finance related to payroll and administrative onboarding.

Requirements:

  • 3+ years of demonstrated experience as an Office Manager or Senior Administrative Assistant.
  • Excellent time management skills and ability to multi-task and prioritize work with multiple stakeholders.
  • Strong attention to detail and problem-solving skills coupled with superior organizational and planning skills in a fast-paced environment.
  • Proactive and creative in suggesting and implementing improvements to enhance workplace quality and efficiency.
  • Superior computer proficiency (MS Office Suite, Adobe Acrobat or equivalent); strong aptitude for learning new computer applications and assisting with the Company's online presence.
  • Bookkeeping experience and/or experience with human resources matters including CPHR courses will be an asset.
  • Exceptional written and verbal communication skills, including attention to detail in written communication, and the ability to tailor communication styles across a range of stakeholders.

Benefits:

  • Competitive salary: $55,000 - $65,000 per annum.
  • Proximity to SkyTrain and bike routes.
  • Free parking nearby.
  • Teambuilding Company Events.
  • Extended Healthcare Benefits.
  • Flexible schedule.
  • On-site gym.
  • Professional Development Support.

This is an exciting opportunity to join a dynamic company where you will work closely with the CFO, key partners, and visiting professionals. The company offers long-term stability and a supportive work environment, with a variety of engaging tasks to keep each day interesting and rewarding.

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