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Administrative Support Specialist

2 months ago

Prince George, British Columbia, Canada School District #57 (Prince George) Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at School District #57 (Prince George). The successful candidate will provide administrative support to our school office, ensuring the smooth operation of our daily activities.

Key Responsibilities
  • Assist school administrators with routine administrative tasks, including maintaining office procedures, organizing schedules, and preparing agendas and materials for school staff and committee meetings.
  • Relieve administrators of tasks such as scheduling appointments, making travel arrangements, and preparing confidential reports.
  • Provide a variety of information and assistance to parents, students, teachers, and the public via telephone or in person.
  • Input information from various source documents using computer programs and maintain accurate records.
  • Perform tasks such as typing, duplicating, sorting, collating, and stapling materials.
  • Administer medication and perform minor First Aid as needed.
  • Perform other clerical or emergent duties as required.
Requirements
  • Grade 12 diploma or equivalent.
  • One year post-secondary secretarial training (30 credits) or equivalent.
  • One year of school secretary experience.
  • Keyboarding skills of 60 words per minute or proof of competency.
  • Intermediate level of Microsoft Office Suite (Word, Excel).
  • Knowledge of Business English, punctuation, spelling, and Business Math.
  • Knowledge of office practices and procedures.
  • Ability to maintain confidentiality.
  • Ability to work different shifts.
  • Ability to use courtesy and tact in explaining and discussing information with the public, parents, staff, and students.
  • Ability to perform individually and as part of a team.
  • Ability to effectively communicate verbally and in writing.
  • Ability to plan and schedule work and organize the workload effectively.
  • Ability to work with constant interruptions.
  • Ability to maintain close attention to detail for periods of sustained duration and meet deadlines.