Lead Litigation Administrative Professional

1 week ago


Vancouver, British Columbia, Canada Arlyn Recruiting Full time
About the Role

We are seeking a highly skilled Lead Litigation Administrative Professional to join our team at Arlyn Recruiting. In this role, you will play a crucial part in managing and coordinating all aspects of legal files, ensuring efficient processes and supporting clients.

Key Responsibilities:
  • Litigation Support:
    • Draft preliminary correspondence and legal documents under supervision.
    • Prepare file and manage documents for courts, boards, tribunals, and other administrative bodies.
    • File documents in court registries, including electronic filing.
    • Produce and prepare hard copies of documents for hearings, trials, and court use.
    • Liaise with clients, courts, and opposing counsel.
    • Schedule examinations for discovery, trials, and hearings.
    • Maintain a bring-forward system of deadlines and limitation dates.
    • Understand different court levels and research and apply court rules.
  • General Administration:
    • Revise documents based on lawyer markups.
    • Assist with client intake and track outstanding deliverables and client signatures.
    • Coordinate day-to-day tasks such as scheduling, ordering couriers, and arranging client gifts.
  • Team Organization:
    • Proactively prepare 'next steps' for the team and hold them accountable to procedures.
    • Create and improve processes to streamline workflows.
    • Help plan and execute marketing initiatives, including blogs and webinars.
    • Source and implement tech solutions to better organize tasks and deadlines.
About You

The ideal candidate is a confident, proactive individual who takes ownership of their work, provides excellent service, and anticipates needs. They should be detail-oriented and flexible, excelling in managing tasks independently while mastering tech tools and seeking automation to boost efficiency.

Requirements and Qualifications
  • Graduate of a legal administrative assistant program with 6 years of experience in litigation.
  • Experience with eDiscovery software platforms is preferred.
  • Formal paralegal training (or an interest in pursuing it) is an asset.
What We Offer

A competitive salary range of CAD $75,000 - $87,000 depending on experience and education. The role includes a bonus program, 100% employer-paid benefits, and various other perks. This position offers a hybrid structure with in-office presence required three days a week. Dog-friendly.



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