Administrative Support Specialist

3 weeks ago


Mississauga, Ontario, Canada Ivan Franko Homes Full time $65,000 - $75,000

About Ivan Franko Homes

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Ivan Franko Homes provides high-quality care and accommodation for elderly Canadians of Ukrainian descent. As a fast-paced organization, we are seeking an experienced Executive Assistant to support our Chief Executive Officer (CEO) in managing their schedule, coordinating travel arrangements, and maximizing efficiency.

Key Responsibilities:

  • Act as the primary point of contact for all executive office matters.
  • Manage the CEO's calendar, ensuring deadlines and commitments are met.
  • Exercise discretion in committing time and evaluating needs.
  • Monitor and filter phone calls, emails, voicemails, and visitors for the CEO.
  • Answer questions with tact and diplomacy, taking messages and directing calls appropriately for resolution.
  • Handle confidential material and serve as a liaison between the CEO and other departments, staff members, and external contacts.
  • Schedule and coordinate meetings, avoiding conflicts and minimizing downtime.
  • Research data to assist with document preparation and presentations for external and internal audiences.
  • Prepare and edit documents, reports, presentations, and collate documents as needed.
  • Liaise with External Consultants and assist with workshops, meetings, ceremonies, and events.
  • Plan interviews and press conferences.
  • Maintain a professional and organized work environment.

Qualifications:

  • Two years of experience as an Executive Assistant or in a similar role.
  • Post-secondary degree required.
  • Valid driver's license required.

Competitive Salary: $65,000 - $75,000 per year

Benefits Package:

  • Health insurance.
  • Pension plan.
  • Free parking.
  • Flexible work schedule.
  • Ability to work from home.

About the Role:

We are committed to diversity, inclusion, and accessibility in the workplace. We strive to provide accessible employment practices that comply with applicable legislation. If you require accommodation during the recruitment process, please contact us at hr@ivanfrankohomes.com.



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