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Administrative Assistant

2 months ago

Nanaimo, British Columbia, Canada Avalon College Limited oa Avalon Career College Full time
About the Role

Avalon College Limited o/a Avalon Career College is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will provide high-level administrative support to our management team, ensuring the smooth operation of our office.

Key Responsibilities
  • Administrative Support
    • Provide administrative assistance to the management team, including preparing and editing documents, reports, and presentations.
    • Manage and maintain accurate and up-to-date records and files.
    • Coordinate travel arrangements, meetings, and appointments.
  • Communication and Correspondence
    • Respond to incoming correspondence, including emails and phone calls.
    • Prepare and send correspondence, reports, and other documents as required.
  • Office Management
    • Manage and maintain the office supplies, equipment, and facilities.
    • Ensure the office is well-organized and efficient.
  • Project Coordination
    • Assist in the planning and coordination of projects and events.
    • Provide administrative support to project teams as required.
  • Supervision and Training
    • Supervise and train junior administrative staff as required.
    • Provide guidance and support to ensure the successful completion of tasks and projects.
Requirements
  • Education
    • College/CEGEP diploma or equivalent.
  • Experience
    • 1 year to less than 2 years of experience in an administrative role.
  • Skills
    • Excellent communication and interpersonal skills.
    • Ability to multitask and prioritize tasks effectively.
    • Strong organizational and time management skills.
    • Proficient in Microsoft Office and other administrative software.
Work Environment

The successful candidate will work in a fast-paced environment with tight deadlines and a large workload. The ability to work under pressure and maintain attention to detail is essential.

What We Offer

Avalon College Limited o/a Avalon Career College offers a competitive salary and benefits package, as well as opportunities for professional growth and development.