Administrative Support Specialist

2 weeks ago


Whitby, Canada 360insights Full time

About the Role:

The Administrative Assistant plays a vital role in the success of our company, 360insights. Reporting directly to the Director, Administration & Executive Assistant to the CEO, this individual will serve as the central point of contact for the President's office and provide administrative support to various members of the Executive Leadership Team.

Key Responsibilities:

  • Manage calendars, ensuring seamless interactions with various time zones and administrative duties.
  • Organize events, meetings, and travel logistics, including flights, ground transportation, and hotel reservations, while tracking expenses and staying within budget.
  • Handle incoming communication, including calls, emails, and Teams requests, with a focus on providing exceptional customer service.
  • Collaborate with the Administrative Team to ensure traveler needs are met on a 24/7 basis.
  • Prepare presentations, reports, and other materials for external and internal meetings, appointments, and conference calls.
  • Provide clerical support, including expense reports, filing, scanning, and photocopying.
  • Manage accounts and invoices, identifying opportunities to streamline services.
  • Assist with team events, such as holiday parties, All-Hands meetings, and Go-to-market meetings.
  • Monitor daily operations, delegating tasks as needed to ensure efficiency and productivity.

Requirements:

  • Exceptional knowledge of Microsoft Office and Outlook.
  • Effective verbal and written communication skills.
  • Outstanding organizational and follow-through skills.
  • A fast learner with a detail-oriented approach, able to work independently and efficiently.
  • Ability to thrive in a fast-paced environment, meeting tight deadlines.
  • Excellent analytical and problem-solving skills.
  • Excellent prioritization and time management skills.

What You'll Bring:

This role requires a highly organized and detail-oriented individual with excellent communication and interpersonal skills. If you're a team player with a passion for administrative work and a desire to contribute to the success of 360insights, we encourage you to apply.



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