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Administrative Support Specialist

2 months ago

Ajax, Ontario, Canada MODERNO RESTORATION INC Full time
About MODERNO RESTORATION INC

We are a dynamic organization seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will play a vital role in ensuring the smooth operation of our office.

Key Responsibilities
  • Administrative Support
    • Provide administrative support to our team, including scheduling appointments, managing calendars, and coordinating travel arrangements.
    • Prepare and distribute meeting minutes, agendas, and other documents as needed.
  • Communication
    • Answer and direct phone calls, respond to emails, and provide excellent customer service to our clients and stakeholders.
    • Develop and maintain relationships with internal and external stakeholders, including vendors and partners.
  • Data Management
    • Manage and maintain accurate and up-to-date records, databases, and spreadsheets.
    • Perform data entry, data analysis, and reporting as required.
  • Office Operations
    • Oversee the maintenance of our office supplies, equipment, and facilities.
    • Coordinate and manage office moves, renovations, and other projects as needed.
  • Special Projects
    • Assist with special projects, such as event planning, marketing initiatives, and other tasks as assigned.
    • Develop and implement process improvements to increase efficiency and productivity.
    Requirements
    • Education
      • Diploma or certificate in a related field, such as business administration or office management.
    • Experience
      • 1-2 years of experience in an administrative support role, preferably in a fast-paced office environment.
    • Skills
      • Excellent communication, organizational, and time management skills.
      • Proficiency in Microsoft Office, including Excel, Word, and Outlook.
      • Ability to work independently and as part of a team.
      Working Conditions
      • Work Schedule
        • 40 hours per week, Monday to Friday.
      • Language
        • English is the primary language of communication.